Administrative Assistant - West Springfield, United States - HL Foster

Description

We are looking for a responsible part-time, Monday-Friday's beginning at 8am, Administrative Assistant to perform a variety of administrative and clerical tasks.

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Administrative Assistant responsibilities include answering phones, making meeting arrangements, preparing reports, coordinating incoming & outgoing mail and maintaining appropriate filing systems.

If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you.

• Answer and direct phone calls
• Organize and schedule appointments
• Assist in the preparation of regularly scheduled reports
• Maintain a filing system
• Maintain office policies and procedures
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS Word, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• High School degree

• Monday to Friday

• High school or equivalent (preferred)

• Customer service: 1 year (preferred)

• Bilingual (preferred)

• Driver's License (required)