Citytutor Dc Coordinator, Program Operations - Washington, United States - CityBridge Education / CityTutor DC

Description

ORGANIZATIONAL OVERVIEW

CityBridge Education's vision for the nation's capital is to be the
first city-level proof point for an excellent, equitable education system. Since its inception, the Washington, DC-based nonprofit has incubated the people, ideas, and conversations needed for equity-driven innovation in DC's public schools, supporting scores of successful education entrepreneurs, schools, and ventures, largely led by leaders of color.

In response to the pandemic, CityBridge incubated a highly successful initiative—
CityTutor DC—to catalyze tutoring for thousands of students in DC, improving student well-being, accelerating academic performance, and enhancing talent systems in schools.

As a result, today, over 15,000 students in DCPS and public charter schools and 10+ community organizations are receiving high-impact tutoring from thousands of local tutors.

Fueled by its success and continued demand, CityTutor DC is launching as an independent nonprofit this summer.

***The CityTutor DC Coordinator, Program Operations is the
operations backbone of the CityTutor team, highly focused on program and compliance management. The Coordinator provides significant support for the logístical components of CityTutor programs, including Design Sprints and Communities of Practice, our targeted professional development convenings for school and tutoring practitioners. The Coordinator is our internal data maestro, helping create and maintain data sets and compliance mechanisms for various stakeholders including tutoring providers, schools, funders, and vendors. The Coordinator is external-facing, as well; as a key team member in the field, he/she/they share responsibility for ground level support and observation at program sites citywide.

The Coordinator reports to the CityTutor Senior Director of Implementation.

This is a full-time, DC-based position and
requires living in the Metropolitan DC area and
weekly in-person activities, including
working at our DC office at least once a week.

The role also requires some travel to non-local convenings. The preferred start date is
July 2024.


CORE RESPONSIBILITIES
The Coordinator, Program Operations will play a significant role in CityTutor DC's success through:

• 
  Project Management and Operations: 40%: You
  drive the operations that ensure the successful execution of CityTutor programming. You create and execute on project plans, systems, and operating procedures that not only allow our work to get done, but increase the overall efficiency and efficacy of what we do. You lead meetings with key stakeholders, prepare meeting materials including slides, handouts, and notes, track program data, and ensure deliverables and project goals are being met. You provide planning and logistics support for site visits, events, and CityTutor DC programs such as Design Sprints and Communities of Practice.

-
Data Monitoring and

Strategic Support: 30%: You
support efforts to monitor and evaluate CityTutor DC's progress. In collaboration with the program team and external data partner Empower K12, you help analyze and evaluate data, update trackers, draft and edit reports, design and administer surveys, and share results from implementers of CityTutor DC tutoring.

You gather data from our partners and staff and act as a thought partner to our senior leaders, providing feedback on strategy and resource allocation.

You write thoughtful and graphically engaging summaries of outcomes and progress for internal and external audiences.
-
Grant Management &
Reporting Support: 20%: You collaborate with the finance team to
track CityTutor DC's program budget and spending.

This includes maintaining systems for tracking budgets to meet grant and contract requirements and for invoicing subgrantees, as well as coordinating internally to ensure we provide thorough, timely, high-quality reporting as required by our agreements.

You help implement systems (created by the finance team) to track spending and budget allocations for all funding CityTutor receives, as well as the funds dispersed through subgrants.

-
Learning, Innovation & Organizational Health (10%): Centering our organizational values of Possibility, Impact, and Partnership, we strive to protect the time and space for every team member to
learn (to get expert in their field, to grow professionally, to progress on their equity journey); to
innovate (ideating and stretching to try out new strategies, approaches, responsibilities); and to actively
contribute to the internal and organization-wide work that supports each other, our culture, our systems, and our success.


COMPETENCIES, EXPERIENCE & MINDSETS FOR SUCCESS
- _2+ years full-time, professional work experience_ (required)
- _Data-driven: _you have experience working with and analyzing large data sets and the ability to pull out patterns from multiple data streams, presenting them in a clear, vi