Administrative Director - New York, United States - JBFCS

JBFCS

Verified Company

New York, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Make a bigger difference

At The Jewish Board, we don't just make a difference - we make a bigger difference as we serve 45,000 New Yorkers every year.

Join our dedicated team that's been helping communities across New York City for almost 150 years and see just how big of a difference you can make.

Reasons you'll love working with us:

If you have a particular age range or population you're interested in working with, you can find your niche here. Our clients and staff are as diverse as the city we work in, and include people of all cultures, religions, races, gender expressions, and sexual orientations.
We're committed to supporting your career development by encouraging mobility and advancement across different program types and jobs.
With 70 locations throughout the five boroughs, you can work close to where you live.
Generous vacation time and paid holidays will help you achieve a healthy work/life balance.
We offer an excellent benefits package with affordable, highquality health and dental insurance with low copays.
You'll receive ongoing support through highquality supervision, specialized trainings from our Continuing Education team, and an education benefit.

How you can make a bigger difference:
The Administrative Director provides essential administrative support to the Chief Executive Officer.

This role involves managing and supervising HQ Executive Assistants, Mailroom Coordinator and ensuring Hoteling Office Reservations are carried out effectively and efficiently.

Some responsibilities include but not limited to:

Provide an elevated level of administrative support to the CEO maintain confidentiality.
Supervise Headquarters Executive Assistants and Mailroom Coordinator
Serve as a liaison between the CEO and internal/external stakeholders, handling inquiries and correspondence with professionalism and discretion.
Manage Hoteling Reservations administered by the Mailroom Coordinator
Manage phone calls delegating to appropriate executives and programs.
Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Meet with Executive Staff to assess performance of Administrative Support Staff.
Complete annual evaluations and recommend promotions and assignment changes.
Ensure workload coverage during staff vacations.
Schedule training for Administrative staff
Budget and expense management ensuring that administrative expenses are managed within budgetary constraints.
Attend Board of Trustees meetings assisting Chief Development officer and Development Assistant where needed.
Have regular supervisory meetings with staff
Manage Temporary Clerical staff for the Executive Administration and process all invoices associated.
Work with Human Resources to Hire New Staff when needed following agency hiring policies.
Manage Executives/Administrative staff timesheets and time away requests in Dayforce.
Understand and promote adherence to agency policies as well as DEI (Diversity, Equity, and Inclusion)
Other duties as assigned

TO QUALIFY:

Excellent verbal and written communication skills.
Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
Strong leadership and supervisory skills with the ability to interact effectively with individuals at all levels of the organization.
Excellent organizational skills and attention to detail.
Excellent time management skills with proven ability to meet deadlines.
Extremely proficient with Microsoft Office Suite or related software.

EDUCATION / TRAINING PREFERRED:

Some college education required; BA preferred.
5+ years of experience in Executive Administration, with at least 3 years in a supervisory capacity.

If you join us, you'll have these great benefits:

Generous paid time off in addition to agency holidays and 15 sick days
Affordable and highquality medical/dental/vision plans
Tuition assistance and educational loan forgiveness
Free continuing education opportunities
403(b) retirement benefits and a pension
Flexible spending accounts for health and transportation
24/7 Accessible Employee Assistance Program
Life and disability insurance
Diversity, equity, and inclusion working groups that are available for you to join, including Confronting Structural Racism (COR), Coalition Against Anti-Semitism (CAAS), and the LGBTQ Steering Committee

Who we are:

More on Equal Opportunity:

We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federa