Administrative Assistant 2 - Evanston, United States - Northwestern University

Northwestern University

Verified Company

Evanston, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Administrative Assistant 2 in the Department of Biomedical Engineering supports several faculty members and also performs tasks for the department, including general office support.

Provides a variety of clerical & administrative support which may include running reports, using word processing, spreadsheet, database, &/or presentation software; screening calls & visitors; preparing agendas & making arrangements including travel, meetings & special events; &/or managing supervisor's calendar.

Assists with website updates and may help create graphics for scientific publications and presentations.

Specific Responsibilities

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Documents & Databases

Prepares manuscripts, scientific, technical &/or statistical documents.
Proofs for spelling & grammar.
Enters information into spreadsheets &/or databases.
Creates equations.

Website/Media

Coordinates content maintenance of websites &/or blogs &/or other social media outlets.
Trains &/or assists faculty &/or staff in updating their websites &/or blogs.
Helps create graphics for scientific publications and presentations

Accounting

Reviews budget statements as needed to assist faculty.
Communicates with Accounting Specialist on financial matters
Communicates with Financial Assistant on payroll and student funding matters
Processes expense reports for researchers
Assist with routing lab supply orders

Human Resources

Assists faculty member with resume download and review for staff hires
Communicates with MCC Customer Service Center for research staff appointments

Coordination

Coordinates supervisor's &/or department calendar.
Coordinates registration & travel.
Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.

Contacts

Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.
Performs other duties as assigned.

Minimum Qualifications:
(Education, experience, and any other certifications or clearances)

A high school diploma or equivalent required.
2 years of administrative support or other relevant experience required.

Minimum Competencies:
(Skills, knowledge, and abilities.)

Preferred Qualifications:
(Education and experience)

A bachelor's degree and previous experience in an office/administrative setting or the equivalent combination of education, training and experience from which comparable skills can be acquired;

Preferred Competencies:
(Skills, knowledge, and abilities)

Intermediate knowledge of MS Word, PowerPoint, Excel, Adobe Creative Suite and web browsers;
Experience with creating images using graphic design software
Demonstrated ability to perform duties and responsibilities with accuracy and attention to detail and support for organizational policies, as well as the ability to anticipate demands/pressures of assignments and adjust accordingly;
Demonstrated ability to communicate effectively oneonone, in small groups and in public speaking contexts.
Ability to take a common sense approach, be proactive and work independently.
Customer Service;
Team Player;
Collegiality,
Efficiency
Dependability

_ Target hiring range for this position will be between $17.88- $25.15 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

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Benefits

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Work-Life and Wellness

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Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.

Professional Growth & Development

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Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates
webpage.

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The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today._