Financial Coordinator - Evanston, United States - Northwestern University

Northwestern University

Verified Company

Evanston, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Please note:
Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

Specific Responsibilities:

Budget:_
Prepares materials for annual budget planning such as analysis, budget performance reports & yearend close data.
Provides updated budget estimates & account research.
Ensures lead schedules are prepared.
Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.
Coordinates &/or provides information for annual salary review process.
Analysis, Statements & Reporting:_
Creates daily, monthly &/or annual analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, etc.
Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
Assists with monthly/quarterly/annual journal entries, reports and statements
Provides support for annual audit work papers
Maintains, and updates financial models and analysis.
Transactions:_
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Prepares & delivers bank deposits.
Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
Controls account availability for all chart strings.
Provides support for internal audit requests.
Grants &/or Awards:_
Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
Completes post award accounting.
Setsup subcontracts &/or startup research accounts.
Modifies grant budgets.
Reviews, forecasts, and budgets grants performance
Closes grants.
Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
Processes subcontract payments according to rules & regulations of granting agencies.
Reconciles subcontract payments.
Verifies payroll funding entries.
Corrects charges to various accounts.
Administration:_
Obtains data by downloading from enterprise system; develops and runs queries.
Completes special financial projects such as: (enter in explanation of special projects):
Performs general office support activities.
Training:_
Assists with training of new staff members
Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.
Supervision:_
Supervises temporary, parttime or work study students
Provides work direction to others
Supervises other employees
Assists with hiring employees
Miscellaneous_

Performs other duties as assigned.

Minimum Qualifications:

Successful completion of a full 4year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
1 year financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.

Minimum Competencies:
(Skills, knowledge, and abilities.)

Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Familiarity with financial reporting.
Working knowledge of accounting principles, methods & procedures, and