Temp Office Manager - New Brunswick, United States - Junta De Accion Puertorriquena Inc

Junta De Accion Puertorriquena Inc

Verified Company

New Brunswick, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Temp Office Manager

REPORTS TO:
Site Director, Early Childhood Programs

SUMMARY
The Puerto Rican Action Board (PRAB) is a comprehensive human services organization in Middlesex County, New Jersey. We provide a comprehensive range of essential services for children, youth, families, and senior citizens.

We deliver need-based assistance to low and moderate-income residents of Central New Jersey and serve as advocates for those seeking to live productive, self-sufficient lives.

The Temp Office Manager is responsible for providing administrative support to the Site Director to support the operation of the Early Childhood Center.

S/he is knowledgeable of internal systems used for general program operations, practices and procedures.

Reporting to the Site Director, s/he provides assistance and guidance to other staff in a collaborative manner with respect to the organization as a whole.

S/he works closely with the Site Director to ensure program compliance and to meet program and organizational goals.

S/he support the Site Director in ensuring that all EC program activities are coordinated, integrated, data-driven, and well-executed with attention to detail.

S/he is able to thrive in a fast-paced, complex, dynamic environment, and promotes entrepreneurism, creative problem-solving, and respect and compassion for staff members and the populations PRAB serves.

RESPONSIBILITIES
Administration

Follow NJ state requirement as per NJ Department of Children and Families, Office of Licensing, Chapter 122 Manual of Requirement for Child Care Centers.
Maintain attendance log.
Maintain well organized student records and complete documentation immediately after meetings.
Participate in fund raising activities.
Participate in completing required CACFP record keeping and reports.
Maintain communication with Human Resources for accurate staff records of attendance and time sheets.
Assure that programmatic and fiscal reports are submitted on a timely basis.
Maintain bookkeeping system to track student voucher payments.

Follow-up with non-payments.

Monitor E-Child Care System on a daily basis; follow up with parents regarding incorrect or incomplete attendance records.
Establish, organize and maintain programmatic files, correspondence, student and staff files and records.
Maintain all records, and reports of attendance including wraparound care attendance through Electronic Child Care (ECC) Provider Web Portal.

Ensure all parents are in compliance with recording / swiping their child(ren) daily attendance.
Follow up with parents regarding any payment or attendance issues.

Maintain office and classroom inventories, and order classroom and office supplies.
Screen all telephone calls, mail and visitors.
Type reports, forms and correspondence etc.
Complete monthly CACFP Meal Count.
Complete monthly CACFP Attendance Count.
Cross reference Attendance Records with Meal Count Records for the End of the Month CACFP report.
Complete and submit CACFP voucher to Main Office by the required deadline.

Family and Community Relations

Serve as a resource person to the families and staff.
Establish positive relationship with parents and children and center staff and serve as a liaison between home, Center and District's early Childhood Education Office.
Assist Teachers with conduction parentteacher conferences and if necessary, help with translating.
Encourage parents to participate in the program.
Communicate with children at their development level.
Encourage children to be independent.
Use appropriate and positive discipline.

Communication

Maintain and safeguard the rights of each family/child to privacy, respect and confidentiality.
Maintain contact with parents to promote regular student attendance.
Develop good communication with coworkers and supervisors.

Professional Responsibilities and Development

Insure compliance with PRAB rules, regulations and procedures accordance with Employee Handbook.
Exercise leadership within the school and community to deal with changing needs and concerns.
Provide professional assistance to the Site Director, the school and community, by keeping informed about changing needs and concerns within the school's area of family development and community service responsibility.
Ensure confidentiality to all children and families.
Work in collaboration with staff and supervisors.
Grow professionally and actively participate in the school's professional learning community.
Attend on Staff Meetings.
Demonstrate consistent and reliable attendance and punctuality.
Performs other duties as assigned by Site Director or Senior Director of Early Childhood Programs.

General

Follow NJ state requirement as per NJ Department of Children and Families, Office of Licensing, Chapter 122 Manual of Requirement for Child Care Centers.

- ollow Center policy for the discipline and care of students in accordance with the