Executive Assistant - Spokane, United States - Amentum

Amentum Spokane, United States

3 weeks ago

Full time

Description

Amentum is seeking an Executive Assistant to join our PRA Commandant team in Spokane, WA. This position provides information and administrative office support to our client Director's office, senior staff and serves as the primary interface for all visitors and inquiries to the office.

Responsibilities:

Coordinate all travel logistics for the Director and Vice Director to include airline and hotel reservations, vehicle rental, passing clearances, creating trip books, filing travel vouchers upon return, etc.
Plan, coordinate, and implement administrative and logistical tasks for senior officer and civilian visits, conferences, and awards, promotion, and retirement ceremonies.
Manage the Director and Vice Director's daily event schedule. Coordinate with the divisions (or others) as needed to ensure leadership is prepared for the event.
Act as the owner of the Agency's Executive Calendar and manage its daily changes using Microsoft Office products. Lead weekly calendar meetings to synchronize the Director's schedule.
Serves as the Director's Group records manager.
Manage all correspondence coming to the front office by tracking its status and location until signed by the Chief of Staff, SEL, Vice Director, or Director.
Review all correspondence coming into the Director's group for spelling, grammar, consistency, clarity, readability and ensure it meets the formatting and content standards of the Air Force and/or Joint Staff.
Maintain and order (as needed) all office supplies for the Director's group.

Minimum Qualifications:

Must be able to obtain and maintain a Secret US Goverment Clearance. Note: US citizenship is required to obtain a secret clearance.
Must be able to obtain/maintain a Top-Secret clearance.
5+ years of relevant experience performing similar administrative tasks at the Joint Staff, OSD, Combatant Command, and or Service Headquarters staff.
Excellent customer-service skills and the ability to focus on details.
Strong skills with Microsoft Office required.
Strong skills with SharePoint and Records Management.
Strong Skills with the Defense Travel System (DTS).
Strong office organizational and management skills.
Knowledge of DOD Records Management Procedures.
Ability to work independently and make sound decisions.
Ability to adjust and adapt to changing requirements and deadlines.
Ability to communicate orally clearly, concisely and in writing to support efforts at all organizational levels.
Ability to present a positive image of the organization.
Ability to coordinate the Director's appointments, meetings, and makes travel arrangements for Director and Vice Director.
Strong proof reading and editing ability.

Service Contract Act (SCA) Compensation & Benefits:

This is an hourly, overtime-eligible position that falls under the Service Contract Act (SCA). In accordance with the Health and Welfare provisions of the SCA, and in addition to your base hourly rate, you may be eligible to receive an additional health and welfare payment for each hour you work to ensure compliance with the minimums set forth by the act. The amount you are entitled to receive will vary depending upon the fringe benefits you select now and in the future.

Compensation & Benefits:

HIRING HOURLY RANGE: $25 to $35 /hr (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant internal equity, and alignment with market data.)

This position includes a competitive benefits package. For more detailed information on our Benefits and what it is like to work for Amentum: please visit our careers site:

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters

EEO including Disability/Protected Veterans

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