Administrative Coordinator - Philadelphia, United States - University of Pennsylvania

University of Pennsylvania

Verified Company

Philadelphia, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey.

Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia.

The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities.

With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator - Wharton External Affairs

Job Profile Title

Administrative Coordinator

Job Description Summary

Job Description:

Reporting directly to the Major Gifts Program Manager and supporting the major gifts team in Wharton External Affairs, this position provides high level administrative support and project coordination.

Responsibilities include but are not limited to:

scheduling meetings with donors, prospects, directors and others; coordinating extensive travel arrangements; drafting correspondence; project management; and carefully managing and organizing schedules for Regional Directors and Major Gifts officers.

Poise, maturity, and excellent judgment are required for this position.

Manage, plan, and schedule meetings, staff events, etc. on behalf of Major Gifts team with senior administrators, board members, alumni, staff, and faculty in conjunction with the other major gifts coordinators
Ensure that gift officers are prepared with appropriate background material for meetings and events
Coordinate extensive domestic travel arrangements and prepare complex expense reports
Draft correspondence (thank you, acknowledgments, memos, and other assignments)
Effectively and efficiently manage Regional Directors and Major Gifts officers' calendars
Maintain and update record of external activity and strategy in Wharton External Affairs' databases with information necessary for tracking, cultivating, and soliciting potential donors
Create and maintain file systems and confidential information
Other duties as assigned

Qualifications:

HS and 5 years of relevant experience or equivalent combination of education and experience. Excellent decision-making and ability to work independently with limited supervision. Knowledge of office procedures required. Demonstrated ability to manage multiple projects and presentations simultaneously under tight deadlines required.

Competency with computer software essential:
word processing, spreadsheet, database, and PowerPoint knowledge required. Excellent written, organizational, and oral communication skills required. Must have the ability to handle sensitive material and information confidentially. Maturity, poise, judgment, and professionalism are essential. Be able to work as a team player and help provide support during events and/or activities when necessary. Development experience preferred.

REQUIRED DOCUMENTS:
Applicants must submit a cover letter and résumé.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Wharton School

Pay Range

$ $27.56 Hourly Rate

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits- Health, Life, and

Flexible Spending Accounts:

Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare.

You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.- Tuition: Take advantage of Penn's exceptional tuition benefits.

You, your spouse, and your dependent children can get tuition ass