Project Mgr, IT - Orlando, United States - Valencia College

Description

About this Position

Posting Detail Information

Position Number SE
Position Title Project Mgr, IT
Job Type Staff
FT/PT Full-Time
Employee Class Description Staff exempt
General Position Description
The OIT Project Manager applies and adapts defined PMO project management processes and standards to effectively manage and control complex technology-related projects of various sizes, scope and risk affecting multiple College areas. This position facilitates understanding and communication among project stakeholders, subject matter experts, and OIT resources while delivering projects in accordance with established quality standards, policies, and processes within a centralized OIT Project Management Office (PMO) environment.

Flexible Work Arrangement
Grade 1624
Exemption Status Exempt
Posting Number S2430P
Location(s) Orlando, FL West Campus
Proposed Work Schedule (Please note hours subject to change based on business needs)
Monday - Friday: 9AM to 5:30 PM

Number of Vacancies 2
Posting Start Date 04/11/2024
Posting End Date 04/25/2024
Open Until Filled No
Quicklink for Posting

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details
Salary Range $48,676 - $69,364 per year

Essential Job Functions

Description of Job Function
1. Leads the full range of project management cycle including initiating, planning, executing, monitoring, troubleshooting, documenting and closing of projects within scope and timeline proposed.

Description of Job Function
2. Partners with project sponsors to identify, prioritize and sequent project goals. Identifies internal and external key stakeholders and collaborates with them to understand, document, and prioritize requirements.

Description of Job Function
3. Manages projects of various sizes that encompass first time use of new technologies, processes, or vendor services to serve a large number of end users.

Description of Job Function
4. Manages and monitors the project budget, and provides regular status updates to project sponsors. Anticipates, identifies and mitigates project risks throughout the project lifecycle, communicating to stakeholders appropriately.

Description of Job Function
5. Manages vendor relationships to ensure quality deliverables in a timely manner. Proactively identifies critical path decisions and helps resolve any project issues efficiently.

Description of Job Function
6. Advocates on behalf of project end-users and key stakeholders. Works with the project team and advisory groups to identify and increase the awareness of end user and critical stakeholder impacts.

Description of Job Function
7. Assures smooth transitions through each phase of a project and proper communication between the various responsible groups, setting clear expectations, identifying, communicating, and escalating concerns as they occur.

Description of Job Function
8. Ensures and follows-through on timely project completion within scope and proposed budgets. Ensures outcomes align with/meets business objectives.

Description of Job Function
9. Produces standard and well-established project management deliverables within PMO-developed guidelines using Project Management Methodologies. Ensures project team utilizes PMO-defined tools and standards, processes and procedures.

Description of Job Function
10. Creates and delivers clear and detailed project documentation. Maintains all documentation in PMO-approved repositories.

Description of Job Function
11. Researches and recommends new perspectives on existing solutions; analyzes multiple sources of information and elevates to leadership for key trade-off decisions. Applies best practices in project management and integrates such practices with the College culture to deliver results.

Description of Job Function
12. Interacts directly with customers and key stakeholders, navigates issues and negotiates milestones. Explains difficult or sensitive information to all parties within the scope of the projects; works to build consensus on outcomes.

Description of Job Function
13. Collaborates with College leaders to define individual team member's roles and responsibilities for the duration of a project. Works with College leaders to identify resource requirements and ensures projects are appropriately staffed with adequate skills and resources.

Description of Job Function
14. Identifies and analyzes the impact of potential project changes. Develops and helps execute comprehensive change management strategies and communication plans in alignment with applicable PMO defined processes.

Description of Job Function
15. Keeps up-to-date on current and best practices in the project management field and ensures this information is disseminated to project team members through the project implementation phase.

Description of Job Function
16. Performs other duties as assigned.

Qualifications

Drivers License Requirement

Drivers License Requirement Not Applicable

Required Qualifications

Required Minimum Education Bachelor's Degree from a regionally accredited institution, or any equivalent combination of related education, training, and/or experience which provides the required knowledge, skills, and abilities to perform the essential functions.
Required Field of Study
IT, computer science or related field

Other Required Qualifications
Significant years of full-cycle project management experience.

Experience gathering and documenting project requirements, creating and scheduling projects and managing cost and stakeholder expectations.

Experience with Project Management tools such as MS Project, MS Teams, or TeamDynamix PPM.

Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study
Preferred Type of Experience
Application development, package implementation, infrastructure and IT transformation projects experience.

Experience working in a project management or IT field in an higher education setting.

Experience in Waterfall, Agile, and Hybrid project management methodologies.

Preferred Licenses/Certification
Project Management Institute (PMI) Certification (or similar).

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities
1. Effectively manage multiple projects of varying sizes, scope and complexity concurrently.

2. A demonstrated knowledge and understanding of project management principles and methodologies and successful implementation of IT projects.

3. Ability to successfully handle multiple tasks and deadlines at once, and able to determine appropriate priorities.

4. Ability to work efficiently at all levels of the organization and influence others to progress toward a shared vision or goal.

5. Ability to read, create, interpret, and understand database schemas, flowcharts, requirements, specifications, user guides, sequences of operation, and other technical data; ability to understand and analyze the complexities of software applications.

6. Excellent communication skills, both written and oral, to a diverse audience, including active listening skills.

7. Works independently, requiring minimal guidance; escalates to others when appropriate.

8. Strong people and relationship management skills. Exceptional organizational and time management skills.

9. Navigates effortlessly between projects, multi-task and change from one task to another without loss of efficiency or composure.

10. Demonstrates initiative, flexibility, responsibility and confidentiality in all areas of responsibility.

11. Possesses an enthusiastic, energetic, self-motivated, and detail-oriented approach towards work and all work projects.

12. Possesses strong problem solving and decision-making skills while using good judgment.

13. Be able to instill trust, cultivate innovation and collaboration, and possess situational adaptability.

14. Maintain a positive work atmosphere by acting and communicating in a collaborative manner with customers, vendors, co-workers and management.

15. Actively follow Valencia policies and procedures.

Working Conditions

General Working Conditions
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions
Must be able to work a flexible schedule, including occasional evenings or weekends, as needed.

Job Specific Designation

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. Please tell us about your experience working in higher education. If none, please enter N/A
   (Open Ended Question)
2. Please give us some examples of projects you have managed. What went well, what were the challenges, and what were your lessons learned:
   (Open Ended Question)
3. Please describe what you consider to be essential skills and expertise for a Project Manager; and especially for one leading complex technology-related projects
   (Open Ended Question)

Documents Needed to Apply

Required Documents

1. Cover letter
2. Resume/Vita

Optional Documents

1. Transcript 1
2. Transcript 2
3. Reference Letter 1
4. Reference Letter 2
5. Other Documents