Executive Assistant - New York, United States - St Thomas More Play Group

Description

Thomas More Play Group, a small, traditional nonsectarian nursery program for children two through five years of age, is seeking full-time Executive Office Assistant.

• Bachelor's degree
• Proficiency with Mac, Adobe, and communication software, including Constant Contact
• Being a positive and welcoming presence to all school visitors is paramount: staff, faculty, students, parents
• Must love working with students and faculty in an open, welcoming, and vibrant community.
• Strong interpersonal skills and collaborative working style
• Excellent written and verbal communication skills, as well as strong research skills
• Must be a team player, and an organized, efficient, flexible multitasker

• Provide detailorientated, extensive calendar management for the School Director.
• Liaise between the School Director and members of the STMPG community, including faculty, staff, students, parents, and trustees
• Be the lead point person on all inbound/outbound communication
• Manage and attend to the details of schoolwide events, coordinate efforts with the relevant leadership, faculty, and administrative team members.
• Provide confidential, consistent, and professional support to the School Director and to Division Heads as directed
• Provide extensive support during Exmission and Admissions season, including setting up conferences, contact other School Directors, and send out acceptance letters on behalf of STMPG
• Assist with strategic and tactical projects led by the School Director
• Manage digital and hard file maintenance
• General office duties as assigned
• Accounting and record keeping for Annual Fund, tuition, and additional program payments
• Communication with Department of Health & Mental Hygiene and insurance companies for school license renewal
• Provide extensive support during Exmission and Admissions season, including setting up conferences, contact other School Directors, and send out acceptance letters on behalf of STMPG

• 8 hour shift
• Monday to Friday