Administrative Assistant I - Dartmouth, United States - University of Massachusetts Dartmouth

University of Massachusetts Dartmouth

Verified Company

Dartmouth, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

POSITION TITLE:
Administrative Assistant I

AGENCY:
University of Massachusetts Dartmouth

Department:
Office of Research & Innovation

SALARY:
Grade 15

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:

This position will serve as a primary pre & post-award liaison for individual investigators assigned by the Chief Research Officer.

federal agencies and non-federal organizations, assisting faculty in all aspects of proposal preparation, including preparing proposal.
obtaining departmental, College and University approvals as required. The incumbent will also assist with all aspects of the post.
award administration including budget monitoring, assistance with purchasing, hiring, travel and facilities requests. The incumbent
will work directly with faculty and administrators to monitor and ensure compliance and efficiency of grant activity, fiscal resources.
and controls.

SUPERVISION RECEIVED:
Chief Research Officer

DIRECT REPORTING STAFF:
Students as necessary

DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:

Support faculty and staff in the preparation & submission of proposals and post-award administration of sponsored research projects.
Assist with calculations for budget development pertaining to grant activity.
Interact with a variety of campus and systemwide administrative offices to facilitate the management, administration and

- implementation of sponsored research.

Interpret a broad range of sponsor & University policies, government regulations and contractual requirements.
Coordinate and conduct all administrative activities associated with sponsored award management.
Duties will include assisting with purchasing, travel administration and hiring, perform tasks relating to budgetary compliance, submission of facilities maintenance requests and requisitions, assist with all aspects of research compliance, including submission to IRB, IACUC, etc., prepare and monitor budgets, expense reports & invoices.
Responsible for issuance of gift cards to research participants, and reconciliation of records, including MTURK.
Process all Purchase Orders and Direct Pay Invoices for CVIP.
Participate in the presentation of research administration training sessions.
Maintain databases of assisted grant activity.
Act as liaison and first pointofcontact for faculty/staff seeking information and assistance about grant submissions, policies and procedures.
Assist, supervise, train and assess workstudy students on office procedures and duties assigned to them.
Responsible for maintaining confidential files (hard copy and electronic copies) for assisted grant activity.
Responsible for keeping up to date on all relevant components of PeopleSoft Financial and Student systems.
Provide faculty/staff with required information from PeopleSoft and other logístical software.
Assist with edits to faculty research webpages and/or research departmental web pages
Provide backup assistance to the Administrative Assistant II.
Other duties as assigned

QUALIFICATIONS REQUIRED AT HIRE:

Knowledge of the principles and practices of office management.
Knowledge of the methods of general report writing.
Knowledge of the methods used in the preparation of charts, graphs and tables.
Knowledge of the types and uses of general office equipment.

governing assigned unit activities.

Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations.
Ability to follow written and oral instructions.
Ability to gather information through questioning individuals and by examining records and documents.
Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence.
Ability to assemble items of information in accordance with established procedures.
Ability to determine proper format and procedure for assembling items of information.
Ability to prepare general reports.
Ability to maintain accurate records.
Ability to prepare and use charts, graphs and tables.
Ability to communicate effectively in oral expression.
Ability to give written and oral instructions in a precise, understandable manner.
Ability to deal tactfully with others.
Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or

economic backgrounds.

Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities.

of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates'.
training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for
disciplinary action and either recommending or initiating disciplinary action.