Temp Operations Coordinator - Long Island City, United States - Steve Madden

Steve Madden
Steve Madden
Verified Company
Long Island City, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

General Summary:
This position provides administrative support to the Office Manager in the day-to-day operations of the Company.

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Major Responsibilities:
  • Arranges all company travel and monitor expense.
  • Orders all company printed materials, furniture, cellular phones and office supplies.
  • Assists in the operations of all trade shows.
  • Arranges all supplies and maintenance for company business machines.
  • Maintains emergency contact information.
  • Maintains logs of travel and cellular phone expense by employee.
  • Arranges seating for all new employees.
  • Maintains inventory of promotional items and office supplies.
  • Assists in operations of showroom & additional offices.
  • Manages updates of all donations and company sponsorship information
  • Communicates all office delivery needs for special test cases to stores and showroom
  • Assists in the backup as needed of reception
  • Manages reconciliation of monthly AMEX card for travel office and trade show expenses

Secondary Functions:


  • Partners with MIS for basic extension list and cell phone list.
  • Partners with HR in ordering all company related gifts (flowers, etc.)
  • Other duties as needed.
  • Special projects as required.
  • Special Events organizing
- catering, booking, and purchasing.


Specific Job Skills:


  • Under general supervision, solves problems for self. Complex problems are referred to supervisor.
  • Under direction, examines basic information and/or situations and prepares summaries or draws conclusion for evaluation by others.
  • Majority of decisions are made utilizing established policies and procedures, and concern self and/or work responsibilities only.
  • Work responsibilities occasionally concern confidential and/or sensitive information requiring the use of discretion.
  • Teamwork and cooperation are essential to the successful completion of own and others job duties.
  • Ability to understand and follow somewhat complex verbal and written instructions and communicate effectively with others.
  • Job duties are widely varied, and frequently require attention to and or coordination of concurrent job duties.
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Education, Licenses, Certificates, Registrations and/or Experience:

  • High school Diploma or Equivalent.
  • 13 years experience in a related field.
  • Must be proficient in computer skills, including Word and Excel.
  • Excellent Organizational skills
Compensation: 16/Hr
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