Office Manager, Donor Relations - University Park, United States - Penn State University

Penn State University

Verified Company

University Park, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State is currently seeking an Office Manager to support
the Office of Donor Relations & Special Events .

As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country.

The University is committed to ensuring that diversity, equity, inclusion, and belonging are central to the success of a world-class research institution.

We are dedicated to fostering an institutional culture supporting the University's core values, with inclusion being a fundamental strength and an essential element of our public service mission
.

The University's commitment to diversity, equity, inclusion, and belonging is mirrored in the Division of Development and Alumni Relations' own ongoing work in these spaces
.

Reporting to the Director of Donor Relations and Special Events and working closely with central development offices, as well as other University partners, the Office Manager will:

Maintain and monitor department budget expenditures and provide budget information and reports as needed;
Manage the submission, approval, and payment processing of vendor and venue contracts submitted to Penn State Purchasing;
Provide administrative support to the Director of Donor Relations and Special Events;
Handle office management tasks, such as screening phone calls, ordering and inventorying supplies, submitting requests to the Office of Physical Plant, and serving as resource lead for computer support;
Support the special events and stewardship teams, including serving as registration back up, assisting the football cultivation program, providing onsite event support as needed, and assisting with mailings;
Articulate Penn State's needs, ambitions, and values, including diversity, equity, and inclusion, through excellent informal and formal communications;
Maintain and monitor department calendar and greet visitors entering the office;
Provide general office support, manage new staff onboarding procedures, and assist with special projects.
Proficiency in Office 365, SIMBA, SAP Concur, and Zoom. AWA, Cvent, Workday, and Workfront knowledge is helpful;
Attention to detail and exceptional organization skills;
A dedication to and understanding of the skills required to build relationships with diverse communities;
Demonstrated commitment to diversity, equity, and inclusion;
Exemplary interpersonal and communication skills;
A proven ability to selfmotivate and work both independently and as part of a team;
A commitment to professional development, learning, and being mentored.

DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position.

Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

Penn State's Division of Development and Alumni Relations

If you believe in the power of higher education—and philanthropy—to shape the public good, you'll excel right here in Penn State's Division of Development and Alumni Relations (DDAR).

Our organization includes more than 500 professionals engaging a community of more than 700,000 alumni who believe in the power of giving back.

Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights.

Learn more about us at
and explore the success of our most recent campaign at
.

Building a Career and a Life at Penn State

Across twenty-four campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroom—it's the positive impact made on communities across the globe.

Penn State consistently ranks among the top academic and research universities in the world

Penn State is a diverse and exciting institution that embraces individual uniqueness, fosters a culture of inclusion that supports both broad and specific diversity initiatives, leverages the educational and institutional benefits of diversity in society and nature, and engages all individuals to help them thrive

The salary range for this position, including all possible grades is:
$38, $55,500.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pen