GENERAL SUPPLY SPECIALIST - Des Moines, IA, United States - Department of the Air Force

Department of the Air Force Des Moines, IA, United States

3 weeks ago

Transportation / Logistics

Description

Duties As a GENERAL SUPPLY SPECIALIST (INDEFINITE-MAY BECOME PERMANENT), GS your duties are below.

Performs analysis on a wide range of technical squadron functions by analyzing historical and current data and identifying deficiencies or potential problems during surveillances or staff assistance visits

Evaluates unexpected fluctuations or trends in statistics, resolves discrepancies, and makes recommendations for change when problems are identified that adversely affect operations
Performs analysis on current or potential problems identified by flight management
Compares supply performance and maintenance interface data with prescribed standards to identify the effectiveness of supply support
Performs in-depth research and special analyses and makes appropriate recommendations for improvement
Facilitates corrective measures when specific actions are required by other elements
Serves as the point of contact for all customer problems unresolved at flight level
Utilizes computer software programs, spreadsheets, databases and graphics to collect, organize, analyze, display, and/or brief management information to customers and/or squadron management staff
Monitors inventory losses by analyses of inventory discrepancies, adjustments, and trends to ensure the integrity of the base resources management system

Receives incoming shipment discrepancy reports and evaluates and performs analyses on incoming and outgoing reports to ensure the effectiveness of the Supply Discrepancy Report (SDR) program.

Develops, coordinates, and publishes local supplements and makes recommendations to assist in the development of major command (MAJCOM) supplements to Air Force (AF) manuals and instructions applying to the Standard Base Supply System (SBSS)

Drafts and finalizes operating instructions, which include but are not limited to, alert plans, duty hour, and designation of delivery locations
Recommends changes to higher headquarters when standard procedures are inadequate or erroneous

Documents findings for problems that can not be resolved and forwards compiled data to higher echelons for study and resolution.

Manages the General Support Division (GSD) and monitors the Material Support Division (MSD) of the Air Force Supply Management Activity Group (SMAG) at base level

Develops and maintains trend analysis for stock fund operations and formulates long and short-range projections
Is a member of the Financial Working Group (FWG) and a technical advisor to the Financial Management Board (FMB) and base organizations on the problems affecting the stock fund and Operation & Maintenance (O&M) budget as well as supply and equipment financial management
Briefs upper level supervisors and managers in the interpretation of supply/financial management data reports
Coordinates the preparation and submission of the initial and revised stock fund budget call with the GLSC
Analyzes financial transactions to detect errors and initiates corrective action
Coordinates with the GLSC funds manager for the approval of free issue, forced credit turn-ins, and adjusted stock level requests
Serves as the approval level authority for all inventory adjustments affecting the General Support Division stock fund
Coordinates with the GLSC/SMAG for all adjustments affecting the Material Support Division stock fund

Ensures supporting documentation is attached and certification/approval signatures are obtained on the original Consolidated Inventory Adjustment Document Register (M10) and forwarded to the Customer Support Liaison Element within 30 days of completion.

Analyzes and forecasts financial data to the Wing Finance function, Financial Management Board, and Maintenance Group regarding impact of Stock Number User Directory (SNUD) price changes that affect obligations

Initiates reverse post actions as required
Reviews and certifies organization cost center records

Maintains and monitors files and listings associated with organization effectiveness and corrects data to ensure accurate calculations of future year funding and flying hour program.

Scrutinizes the operations of all Logistics Readiness Squadron functions by conducting internal surveillances

Develops and maintains a schedule for regular and/or periodic surveillance visits to all elements
Researches and develops checklists, and exercises internal management controls within the LRS
Conducts an exit briefing to discuss identified deficiencies and resolve differences of opinion
Provides a detailed written report of inspection to include procedural clarification to eliminate non-compliance
Drafts replies and provides follow-up for inspection, audit or staff reports
Advises management of compliance and/or procedural changes by squadron or supported activities.

Performs other duties as assigned

D1958 Requirements Conditions of Employment

NATIONAL GUARD MEMBERSHIP IS REQUIRED:
This is an excepted position that requires military membership in a compatible military assignment in the Iowa Air National Guard
Selectee will be required to wear the military uniform
Acceptance of this excepted position constitutes concurrence with these requirements as a condition of employment
APPLICATION MATERIALS MUST BE RECEIVED BY 05/29/2024
FAILURE TO PROVIDE COMPLETE INFORMATION MAY RESULT IN YOUR NOT RECEIVING CONSIDERATION FOR THIS POSITION
Please refer to the Qualifications and Evaluations Section of this Announcement to understand the qualification requirements, and the How to Apply Section for detailed instruction on applying

SECURITY CLEARANCE REQUIREMENT:
Employment is subject to attaining and maintaining a clearance as required by this position
If the selectee does not possess the applicable security clearance when hired, application must be made within 30 days of the start date
Failure to make application for the required security clearance will result in termination of employment
Failure to complete prescribed courses may be cause for reassignment or termination of FTS

Military Rank Requirements:
ENLISTED (E-3 to E-6) Qualifications In describing your experience, please be clear and specific
We will not make assumptions regarding your experience
Applicants who do not fully address the minimum/specialized experience needed for the position in their resume will not be referred for consideration

MINIMUM REQUIREMENTS:
Experience, education or training involving administration of supply management, storage, cataloging, packaging and distribution or other work which provided the applicant with a general knowledge of one or more aspects of the supply field
Experience using computer and automation systems

SPECIALIZED EXPERIENCE REQUIREMENTS:
GS-2001-9: Must have at least 24 months experience in the following:

1-year specialized experience equivalent to at least the next lower grade.
Demonstrated ability researching documents or other resources to coordinate inventory requirements.
Knowledge of stock levels, inventory, shipping, receiving, requisitioning and requirements of supplies and equipment.
Experience involving the control of supply stocks and accounting for equipment.
Knowledge of supply management, cataloging, maintenance, and disposal procedures.
Experience which required person-to-person contacts to convey information and ability to compile reports, letters, memoranda, etc.
Demonstrated experience with cost estimates, budgets, or funding management.
Experience conducting extensive and exhaustive searches for required information; reconstruct records for complex supply transactions; and/or provide supply operations support for supply activities

Education Substitution of Education for Specialized Experience - Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, in an accredited college or university, meets the GS-5 level requirements
To receive credit for Education, you must provide college transcripts to support your Educational claims
Additional information

ENLISTMENT CASH BONUSES:
Acceptance of a technician position may affect any bonus and/or educational assistance that may be applicable
Please contact your Education Office prior to accepting a position with the Iowa Army National Guard
Participation in direct deposit is mandatory

If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you are not eligible for appointment in this agency ( ).

Benefits Help A career with the U.S

government provides employees with a comprehensive benefits package
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding
Opens in a new window Learn more about federal benefits
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent
Contact the hiring agency for more information on the specific benefits offered
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement
If you are found to be among the qualified candidates, you will be referred to the selecting official for employment consideration

Knowledge, Skills and Abilities required for this position:

Knowledge of the Standard Base Supply System, its programs and procedures and of a wide range of commonly applied supply functional principles, concepts and program operations to apply judgment, perform analysis, provide service and resolve problems.
Knowledge of established supply systems to weigh the impact of variables on existing policies and procedures that influence the support

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