- Serves as the liaison between the manager and his key subordinate staff members and other key officials. Assures understanding and clarification of manager's views on all problems and issues. Serves as liaison with Regional and National Office officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.
- Acts as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Prepares agenda for and conducts periodic secretarial training sessions for all secretaries.
- Exercises exclusive control over the manager's appointments, with complete authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters.
- Telework Eligible Positions: Telework eligible positions do not guarantee telework. Employees must meet and sustain IRS telework eligibility requirements (e.g., reporting at least twice a pay period to your assigned Post of Duty (POD)) and supervisor's approval to participate in the IRS Telework Program. Employees must also be within a 200-mile radius of their official assigned post-of-duty (POD) while in a telework status. As a reminder - If you are selected for a position, you are responsible for reporting to your designated POD (location) on the negotiated start date or as directed by management.
- A 1-year probationary period is required (unless already completed).
- Obtain and use a Government-issued charge card for business-related travel.
- We may select from this announcement or any other source to fill one or more vacancies. Additional jobs may be filled.
- The salary range indicated in this announcement reflects the minimum locality pay up to maximum locality pay for all duty locations listed. The range will be adjusted for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages.
- This is a non-bargaining unit position.
- Tour of Duty: Day Shift - To be determined at the time of selection
- Alternative work schedule, staggered work hours or telework may be available.
- In the event that a building is closed due to rent management, new hires may be placed in a local commuting location.
- This assignment is Temporary, not to exceed (NTE) 1 year. Extensions may be made in 1-year increments NTE 2 years. Assignment may be made permanent (MBMP) without further competition.
-
Legal Secretary
2 days ago
Shelby County Memphis, United States· Position Summary · Works under an assigned supervisor to perform legal clerical work requiring specialized knowledge of legal documents and processes and the application of established instructions, rules, regulations, precedents, and procedures pertaining to legal activities ...
-
Legal Secretary
3 weeks ago
Shelby County, TN Memphis, United StatesPosition Summary · Works under an assigned supervisor to perform legal clerical work requiring specialized knowledge of legal documents and processes and the application of established instructions, rules, regulations, precedents, and procedures pertaining to legal activities wit ...
-
Financial/School Secretary
1 week ago
Memphis Shelby County Schools Memphis, United StatesPurpose and Scope: · Supports an organization or department by performing secretarial and clerical services for school location. Assist management with administrative tasks such as tracking and compiling information of interest. · Minimum Qualifications: · Requires High School ...
-
Financial/School Secretary
2 weeks ago
Memphis Shelby County Schools Memphis, Tennessee, United States PermanentPurpose and Scope: · Supports an organization or department by performing secretarial and clerical services for school location. Assist management with administrative tasks such as tracking and compiling information of interest. · Minimum Qualifications: · Requires High School d ...
-
Clerical Assistant
4 days ago
Memphis-Shelby County Schools Memphis, United StatesPurpose and Scope · Supports an organization or department by performing secretarial and clerical services for school locations.Assist management with administrative tasks such as tracking and compiling information of interest. · Essential Job Functions · Provides general cle ...
-
Temporary Appointed Register
3 days ago
Shelby County Memphis, United States· Position Summary · Shelby County Government is looking for individuals who are interested in being considered for temporary opportunities. Applications are accepted and valid January through December of each year. · This application may also be utilized for appointed position ...
-
Clerical Assistant
4 days ago
Memphis-Shelby County Schools Memphis, United StatesPurpose and Scope · Supports an organization or department by performing secretarial and clerical services for school locations. Assist management with administrative tasks such as tracking and compiling information of interest. · Minimum Qualifications · Requires a High Scho ...
-
Clerical Assistant
1 week ago
Memphis-Shelby County Schools Memphis, United StatesPurpose and Scope · Supports an organization or department by performing secretarial and clerical services for school locations.Assist management with administrative tasks such as tracking and compiling information of interest. · Minimum Qualifications · Requires a High Schoo ...
-
Administrative Assistant 3 – Technologies
1 week ago
Southwest Tennessee Community College Memphis, United States Full timeSouthwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. · We foster student success, transform lives, and increase the ...
-
Clerical Assistant
1 week ago
Memphis-Shelby County Schools Memphis, United StatesPurpose and Scope · OVERVIEW · Memphis-Shelby County Schools is seeking dynamic educational champions ready to position our district as a national exemplar of education transformation. We need leaders with a fierce commitment to actualizing a bold vision that yields ambitious ...
-
A secretary
2 weeks ago
Aurora Solutions Central, TN, United States Freelance**At the Technical University of Munich, talents from all over the world come together to inspire each other, learn from one another, and create new things together. As one of the most prestigious universities worldwide, TUM brings together over 50,000 students and 11,000 employe ...
-
Administrative Assistant 3
2 weeks ago
Southwest Tennessee Community College Memphis, United States Full timeSouthwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. · We foster student success, transform lives, and increase the ...
-
Memphis VAMC-Infectious Disease-91700800
15 hours ago
Medcv Memphis, United StatesOverview · Duties include but are not limited to: · Clinical practice, supervising and teaching fellows, residents and medical students in the specialties of Infectious Disease/Internal Medicine. · This physician is responsible for providing consultation on various forms of infe ...
-
Temporary Appointed Register
3 weeks ago
Shelby County, TN Memphis, United StatesPosition Summary · Shelby County Government is looking for individuals who are interested in being considered for temporary opportunities. Applications are accepted and valid January through December of each year. · This application may also be utilized for appointed positions. · ...
-
Clerk Accounting
3 weeks ago
First Transit Memphis, United StatesLocation 1681 Getwell Road Memphis, Tennessee 38111 US · Phone Number · Categories Operation Support · Req ID JR2376 Clerk Accounting (Open) · First for a reason · First Student is the largest school transportation provider in North America with more than a century of experience ...
-
Legal Assistant
6 days ago
Lewis Thomason Memphis, United StatesJob Description · Job DescriptionLewis Thomason is seeking a litigation legal assistant for its Memphis office. The legal assistant is a vital contributor to our legal teams. Responsibilities range from complex and specialized secretarial tasks to administrative activities, while ...
-
Business Office Manager
1 week ago
American House Senior Living Memphis, United States: · Business Office Manager Position Summary · Under the general direction of the Executive Director, The Business Office Manager primary responsibilities include, but are not limited to managing the day to day operations of the Business Office. · Qualifications and Required E ...
-
Account Clerk 3
2 days ago
Tennessee Board of Regents Memphis, United StatesSouthwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. · We foster student success, transform lives, and increase the ...
-
Administrator - Academic Affairs
2 days ago
Tennessee Board of Regents Memphis, United StatesSouthwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. · We foster student success, transform lives, and increase the ...
-
Part-Time Administrative Pool
1 week ago
The Tennessee Board of Regents Memphis, United States Part timeSouthwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. · We foster student success, transform lives, and increase the ...
Secretary (OA)(TEMP NTE 1 YR, MBE, MBMP)(AMENDED) - Memphis, United States - Department Of The Treasury
Description
DutiesWHAT IS THE SMALL BUSINESS SELF EMPLOYED (SB/SE)DIVISION?
A description of the business units can be found at:
Vacancies will be filled in the following specialty areas:
SB/SE Small Business Self Employed Campus Exam AUR Operation
The following are the duties of this position at the full working level.
If you are selected at a grade level lower than the full working level, you may be non-competitively promoted as your career progresses.
For example, you may be hired as a GS-05, but if the position has career progression to GS-11, then you may move from a GS-05 to a GS-11 in as little as three years.
HelpRequirements
Conditions of Employment
ST
ANDARD POSITION DESCRIPTIONS (SPD):
PD92393 and PD92882
Visit the IRS SPD Library to access the position descriptions.
Federal experience is not required. The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-time work; part-timework is considered on a prorated basis.
To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.
You must meet the following requirements by the closing date of this announcement:SPECIALIZED EXPERIENCE:
GS-08
LEVEL:
You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level in the Federal service.
Specialized experience for this position includes:
screening and answering telephone calls; Arranging conferences when required to record and transcribe minutes; Reviewing correspondence, reports and other documents for proper format, grammar, punctuation, and mathematical correctness and writing simple or complex non-technical correspondence; Briefing on important and office related facts, issues, and reports; Providing administrative support services such as preparing personnel actions, reconciling bank/credit account statements and credit card reports and ordering and maintaining supplies; Retrieving, gathering, and generating data, as well as using various word processing, spreadsheet, slides, and statistical data computer software applications.
ORSPECIALIZED EXPERIENCE:
GS-09
LEVEL:
You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS-08 grade level in the Federal service.
Specialized experience for this position includes:
obtaining needed background information before referring calls and visitors and referring items of special importance; Arranging meetings and conferences and assembling material for agenda items; Reviewing action documents for grammar, format, clarity of information, and conformance with the manager's viewpoint; Serving as liaison by briefing on views on current issues, programs, and activities; Conducting periodic training sessions; Performing administrative support assignments such as, collecting data for the annual budget estimates, setting up controls to monitor expenses and recommending adjustments, preparing reports and requests for procurement of supplies and equipment; and completing personnel action requests.
AND
MEET TIME IN GRADE (TIG)
REQUIREMENT:
You must meet applicable TIG requirements to be considered eligible.
To meet TIG for positions above the GS-05 grade level, you must have served at least one year (52 weeks) at the next lower grade (or equivalent) in the normal line of progression for the position you are applying to.
Advancement to positions up to GS-05 is permitted if the position to be filled is no more than two grades above the lowest grade held within the preceding 52 weeks.
AND
TIME AFTER COMPETITIVE APPOINTMENT:
By the closing date (or if this is an open continuous announcement, by the cut-off date) specified in this job announcement, current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate, known as time after competitive appointment.
For this requirement, a competitive appointment is one where you applied to and were appointed from an announcement open to "All US Citizens".
You must meet the following special requirements: Applicants must be a qualified typist with a minimum typing speed of 40 words per minute (based on a 5-minute sample with three or fewer errors).
Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency.
Performance test results and certificates of proficiency are acceptable for three years. We may verify proficiency skills of self-certified applicants by administering the appropriate performance test.For more information on qualifications please refer to OPM's Qualifications Standards.
Education
A copy of your transcripts or equivalent documentation is required for positions with an education requirement, or if you are qualifying based on education or a combination of education and experience.
If the position has specific education requirements and you currently hold, or have previously held, a position in the same job series with the IRS, there is no need to submit a transcript or equivalent at this time.
Applicants are encouraged, but are not required, to submit an SF-50 documenting experience in a specific series.A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S.
Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.FOREIGN EDUCATION:
Education completed in foreign colleges or universities may be used to meet the requirements.
You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S.
education program. It is your responsibility to provide such evidence when applying. Click here for Foreign Education Credentialing instructions.Additional information
*