- Deliver excellent work and superior service to Firm clients, contributing to the Firm's reputation for excellence providing highly efficient and effective support to multiple attorneys.
- Edit, proofread, prepare, and process legal documents or forms, including preparing redlines and tables of contents.
- Draft simple transmittal letters for attorney's review.
- Coordinate signing of legal documents or forms with clients.
- Properly notarize documents for clients or other Firm personnel.
- File all necessary documents with courts or government agencies as needed.
- Review and route incoming correspondence, maintain electronic and physical client files in accordance with Firm protocols.
- Process new business intake forms.
- Enter, review, and edit attorney's time entries in time capture system (InTapp) and on proformas.
- Maintain calendars and contact lists, reserve conference rooms.
- Make travel arrangements and process travel expenses for reimbursement.
- Process third-party vendor invoices for payment.
- Other duties as requested and assigned.
- Associate degree (AA) from a two-year college and a minimum of four (4) years of related experience. Prior experience working in a fast-paced, professional services environment is desirable.
- Three (3) years of trust and estate planning experience is preferred.
- Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint. Proven aptitude to learn new software applications.
- Excellent written and verbal communication skills. Ability to communicate effectively with all levels of staff members and attorneys.
- Strong attention to detail, ability to balance multiple projects and have strong time management skills.
- Initiative and willingness to be a team player.
- Proficiency in grammar, proofreading, and transcription.
- Ability to read and interpret documents, such as operating instructions, procedure manuals, or legal documents.
- Current California notary commission.
-
Legal Secretary · We are seeking a highly organized and detail-oriented Legal Secretary / Legal Assistant to support our attorneys, paralegals, and office operations in a fast-paced legal environment. · Manage court calendaring, prepare legal documents, maintain filing systems, a ...
Costa Mesa $45,000 - $78,000 (USD) per year1 day ago
-
Professional Search Group OC is partnering with a well-established law firm in Costa Mesa to identify a proactive and detail-oriented Legal Secretary / Legal Assistant. This individual will play a critical role in supporting attorneys, paralegals, and overall office operations. T ...
Costa Mesa $45,000 - $78,000 (USD) per year2 hours ago
-
We are looking to increase our legal team due to organic growth within our niche market and hiring for a Legal Secretary. The Legal Secretary is responsible for providing support for legal team to facilitate efficiency and accuracy; ensure files, documents, exhibit preparation, c ...
Costa Mesa, CA1 month ago
-
Our Orange County Office has an excellent opportunity for a detail-oriented and highly organized Legal Secretary to join our Global Trademark and Brand Protection team. This is a non-exempt, hybrid position that reports to the Office Administrator. The ideal candidate will provi ...
Costa Mesa, California, , United States $45,000 - $78,000 (USD) per year2 hours ago
-
Our Private Wealth Team has an excellent opportunity for a Trust and Estate Planning Legal Secretary in the Orange County office. This is a non-exempt, hybrid position that reports to the Office Administrator. The ideal candidate will possess excellent people, organizational, and ...
Costa Mesa, California, , United States $45,000 - $78,000 (USD) per year3 hours ago
-
· LEGAL SECRETARY/LITIGATION/TRADEMARK & PATENTS · After 90 days in office, employee gets one day to work from home · Job Description: · Top Law Firm in San Diego office has an opening available for a Legal Secretary with a minimum of 5 yrs. CA litigation experience to work a 2: ...
Costa Mesa, CA · Legal $45,000 - $78,000 (USD) per year3 hours ago
-
· Overview · The Orange County, CA office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of (4) attorneys. Essential functions of this role inc ...
Costa Mesa, California, United States $75,000 - $85,000 (USD) per year2 hours ago
-
Professional Search Group OC is partnering with a well-established law firm in Costa Mesa to identify a proactive and detail-oriented Legal Secretary / Legal Assistant. This individual will play a critical role in supporting attorneys, paralegals, and overall office operations. T ...
Costa Mesa $45,000 - $78,000 (USD) per year1 week ago
-
We're looking for an experienced Legal Secretary (3+ years) who knows how to keep cases, calendars, and attorneys running smoothly. · If you're organized, proactive, and thrive in a fast-paced legal environment, this could be a great fit. · ...
Newport Beach $50,000 - $80,000 (USD)3 weeks ago
-
Legal Secretary · Location: Newport Beach – Onsite Role · We're seeking a detail-oriented Legal Secretary to join a respected law firm in Newport Beach. You'll support attorneys and legal staff with day-to-day administrative and case management tasks, gaining hands-on experience ...
Newport Beach $60,000 - $70,000 (USD)6 days ago
-
Looking for a legal secretary to cover while an employee is out on maternity leave. · Filing in state and district courts · Knowing deadlines/calendaring · ...
Newport Beach1 month ago
-
We are looking to increase our legal team due to organic growth within our niche market and hiring for a Legal Secretary. · ...
Costa Mesa1 month ago
-
Our Orange County Office has an excellent opportunity for a detail-oriented and highly organized Legal Secretary to join our Global Trademark and Brand Protection team. · ...
Costa Mesa $65,000 - $100,000 (USD)1 month ago
-
+ Manage attorney calendars and deadlines · • Draft, format, and proofread legal documents · • E-file in state and/or federal courts · • Coordinate meetings, depositions, and client communications · + Supportive team. · + Steady workflow. · ,valid_job ...
Newport Beach, CA3 weeks ago
-
· Bremer Whyte Brown & O'Meara, LLP is seeking a talented Legal Secretary to join our award-winning team. We are a reputable and forward-thinking mid-sized law firm, recognized for our sixth consecutive year as a Best Law Firm by U.S. News & World Report's Best Lawyers. As a Leg ...
Newport Beach, California, United States $45,000 - $78,000 (USD) per year2 hours ago
-
This is a non-exempt, hybrid position that reports to the Office Administrator. · The ideal candidate will possess excellent people, organizational, and planning skills, · and the ability to adapt to fast-paced, ever-changing priorities. · ...
Costa Mesa $60,000 - $90,000 (USD)3 weeks ago
-
We are seeking a talented Legal Secretary to join our award-winning team at Bremer Whyte Brown & O'Meara LLP. The successful candidate will have an essential role in supporting our attorneys and clients. · Bremer Whyte Brown & O'Meara is a reputable and forward-thinking mid-sized ...
Newport Beach, CA2 weeks ago
-
We are looking for a legal secretary to cover while our employee is out on maternity leave. Must have at least 3-5 years of experience in litigation. · ...
Newport Beach1 month ago
-
The Orange County office of Lewis Brisbois is seeking a legal secretary with litigation experience. · Essential functions include docketing, scheduling appointments and filing documents. · ...
Costa Mesa $75,000 - $85,000 (USD)1 month ago
-
Our Private Wealth Team has an excellent opportunity for a Trust and Estate Planning Legal Secretary in the Orange County office. This is a non-exempt, hybrid position that reports to the Office Administrator. The ideal candidate will possess excellent people, organizational, and ...
Costa Mesa $60,000 - $90,000 (USD)1 week ago
-
We are looking for a legal secretary to cover while our employee is out on maternity leave. · Filing in state and district courts, · Knowing deadlines/calendaring, · ...
Newport Beach, CA1 month ago
Legal Secretary - Costa Mesa - BakerHostetler
Description
Our Private Wealth Team has an excellent opportunity for a Trust and Estate Planning Legal Secretary in the Orange County office. This is a non-exempt, hybrid position that reports to the Office Administrator. The ideal candidate will possess excellent people, organizational, and planning skills, and the ability to adapt to fast-paced, ever-changing priorities. This role requires creativity and the ability to think innovatively and exercise independent judgement when necessary while handling sensitive and confidential information. The primary job responsibilities of this position encompass performing overall legal secretarial and general administrative tasks to support and help the attorneys with estate planning and trust administration work.
Responsibilities:
#LI-Hybrid
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
-
Legal Secretary
Professional Search Group- Costa Mesa
-
Legal Secretary
Professional Search Group - Oc- Costa Mesa
-
Legal Secretary
Only for registered members Costa Mesa, CA
-
Legal Secretary
Only for registered members Costa Mesa, California, , United States
-
Legal Secretary
Only for registered members Costa Mesa, California, , United States
-
Legal Secretary
Only for registered members Costa Mesa, CA · Legal
-
Legal Secretary
Only for registered members Costa Mesa, California, United States
-
Legal Secretary
Only for registered members Costa Mesa
-
Legal Secretary
Only for registered members Newport Beach
-
Legal Secretary
Only for registered members Newport Beach
-
Legal Secretary
Only for registered members Newport Beach
-
Legal Secretary
Only for registered members Costa Mesa
-
Legal Secretary
Only for registered members Costa Mesa
-
Legal Secretary
Only for registered members Newport Beach, CA
-
Legal Secretary
Only for registered members Newport Beach, California, United States
-
Legal Secretary
Only for registered members Costa Mesa
-
Legal Secretary
Only for registered members Newport Beach, CA
-
Legal Secretary
Only for registered members Newport Beach
-
Legal Secretary
Only for registered members Costa Mesa
-
Legal Secretary
Only for registered members Costa Mesa
-
Legal Secretary
Only for registered members Newport Beach, CA