Administrative Assistant/receptionist - Flagstaff, United States - Cedar Workspace

Description

A highly organized and professional individual with receptionist and administrative duties.

General office building responsibilities including reception as well as administrative duties to a Real Estate & Development company across the hall from reception.

Cedar Workspace Receptionist Duties:

• Greet customer appointments and walkins for the building and directing them to their destination.
• Manage building tenant relations, rent roll, docuemnt processing and filing
• Maintain adequate stock of office supplies.
• General office building duties (sort mail, schedule contractors for the building, take out & bring in refuse & recycling, light housekeeping/tidying up, etc.)

Schraufnagel Real Estate & Development Duties:
Help facilitate everyday duties of a top producing real estate and development office.

This role requires skilled multi-tasking and the ability to wear several hats in order to handle all administrative aspects of a real estate business.

The Real Estate Admin is comfortable working in a busy office environment, prioritizing many detailed tasks, and delivering a great customer experience to walk-ins, colleagues, and customers and who call the office line.

• Reception (in addition to reception duties listed above, answer incoming calls to Schraufnagel Real Estate & Development).
• Maintain digital contact relationship manager (CRM) of Real Estate & Development customers and leads.
• Maintain digital file management of Real Estate and Development documents.
• Conduct a weekly real estate transaction file audit
• Maintain Company shared calendar.
• Manage Accounts Recievable & Accounts Payable. Set up ACH Payments, Write Checks, Incode invoices, Invoicing, Financial Spreadsheets,
• Maintain database of Sub-Contractor Certificates of Insurance.
• Monthly Reporting to Government Agencies
• Receiving and forwarding mail to appropriate parties.
• Preparing and mailing closing gifts to Real Estate Clients.
• Respond to incoming tasks on the fly.
• Order & Pickup plan sets for construction from printer's office and deliver to desired location.
• Additional administrative duties as needed.

A higher starting pay to be considered with 2+ years of QuickBooks experience
Pay:

From $20.00 per hour

Expected hours: 40 per week


Benefits:

• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (preferred)

Experience:

• Customer service: 1 year (required)

Shift availability:

• Day Shift (required)

Work Location:
In person