Assistant Director- Employee Relations - Denton, United States - City of Denton, TX

Description

Salary: $107, $171,845.02 Annually

Location : Denton, TX

Job Type: Full-Time

Job Number:

Department: Human Resources

Division: Human Resources-Admin

Opening Date: 05/02/2024

Closing Date: 6/2/2024 11:59 PM Central

FLSA: Exempt

Summary

This requisition expires on June 2, 2024, but may close earlier if the position is filled prior to the expiration date.

Responsible for providing responsive and practical advice on employment issues, including but not limited to, employment, compensation, benefits, leave of absence (LOA), reasonable accommodation, performance management, corrective action, terminations, traditional labor, reorganization reviews, contingent workers, and immigration. Oversee and directs the employee relations, civil service, ethics, and compliance functions of the Human Resources Department in accordance with the City of Denton's mission, vision, policies, and objectives.
Essential Functions and Other Important Duties

ESSENTIAL FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

DUTIES

• Oversee the implementation of Human Resources programs related to legal compliance and employee relations; identify opportunities for improvement, create and implement solutions, and evaluate program changes to ensure continuous improvements that resolve problems.
• Partner with City Attorney's office on legal compliance and employee relation items, including but not limited to, investigations, training and other workplace or personnel related items that may lead to complaints or litigation; this is not an attorney position, but will serve as a liaison to City Attorney's office to discuss and review human resources related issues requiring legal review and/or opinion.
• Investigate complaints including, but not limited to harassment, discrimination, ethics violations, and retaliation; analyze findings and provide recommended action, when necessary.
• Review termination recommendations, meet with stakeholders to discuss issues, as appropriate.
• Consult with stakeholders on personnel-related issues and workplace concerns; assist with making the most appropriate decision in compliance with Federal, State, and Local laws and regulations, as well as City of Denton policies.
• Provide advice and best-practice recommendations related to employment matters.
• Identify and recommend remedial measures, best practices, and other improvement processes and/or actions to further the City's employment-related compliance.
• Stay abreast of developments, amendments, and changes to laws and best practices affecting human resources and employer/employee relations.
• Direct the development, creation, maintenance, and compliance of policies, procedures, and standard operating procedures.
• Collaborate with stakeholders to develop formal training for managers, supervisors, and employees on human resources related laws and policies.
• Ensure compliance with applicable Federal, State, and Local laws and regulations through staff training, education, and performance assessment.
• Establish and monitor key performance indicators (KPIs); cascade performance measures for supervised areas to assess performance from the department to the individual level.
• Facilitate and lead interdepartmental teams to accomplish programs or special project(s) to meet established objectives and goals.
• Oversee the Civil Service Secretary, assist with Civil Service Director responsibilities, and serve as the Director of Civil Service in the absence of the Human Resources Director or when otherwise directed or needed.
• Research, gather data, analyze, and prepare reports, graphs, charts, presentations, and other materials to effectively communicate information to stakeholders.
• Establish and execute a communication plan including but not limited to established expectations and holding self/leaders accountable for division meetings and training sessions; routinely communicate reporting results and feedback with stakeholders.
• Review City of Denton employee job classifications to determine compliance with the Fair Labor Standards Act, as needed.
• Review independent contractor job classifications to determine compliance with exemption rules under the Fair Labor Standards Act, as needed.
• Conduct review of responses to requests for reasonable accommodation under the Americans with Disabilities Act (ADA) and for leave under the Family Medical and Leave Act (FMLA).
• Coordinate and conduct review of internal agency investigations of Equal Employment Opportunity (EEO) and other misconduct complaints, and partner with City Attorney's office on City responses to such complaints.
• Participate in strategic planning for employee relations and internal investigations and preside over meetings, as needed.
• Assist with drafting, reviewing, and negotiating in-house contracts.
• Act as Human Resources Director, in their absence.

SUPERVISORY/BUDGET RESPONSIBLITIES

• Select,train,supervise, and evaluate staff; recommend assignment/assignment change, retention, discipline, and dismissal.
• Develop, manage, and monitor budget; maintain accurate budget reporting; ensure that operations are cost-effective, and funds are managed wisely.

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Job Requirements

EDUCATION, EXPERIENCE AND LICENSES/CERTIFICATIONS

• Master's Degree from an accredited college or university in Human Resources, Public Administration, or related field; and,
• Five (5) years' experience in employee relations, employment law, or related field; and,
• Three (3) years' experience in a supervisory capacity,

OR

• Any combination of related education, experience, certifications, and licenses will result in a candidate successfully performing the essential functions of the job.

REQUIRED SKILLS/ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Knowledge of Federal, State, and Local Government laws and regulations regarding human resources, compliance, safety, and risk management.
• Knowledge of human resources and employment management and best practices.
• Knowledge of City of Denton policies, procedures, mission, and goals.
• Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources.
• Skill at the intermediate level with Microsoft Office 365 and other software systems necessary to complete work.
• Skill in data analysis, development of strategic plans, problem solving and action plan execution.
• Skill for ensuring continuous improvement in processes, relationships, and cost savings.
• Skill in developing and implementing organizational structures, procedures, and technology.
• Skill in analyzing and researching, to interpret and understand policies, laws, and regulations, and to provide workable recommendations and solutions to problems that maintain compliance.
• Skill in judgment and creativity in decision-making; considering the relative costs and benefits of potential actions and select the most appropriate one.
• Ability to gather and analyze data, draw conclusions, and present data and other information in a clear and logical manner.
• Ability to organize and coordinate work, maintain attention to details and quality, and meet deadlines.
• Ability to communicate effectively, in both oral and written forms, as appropriate for the needs of the audience.
• Ability to motivate, mentor, train, and manage teams through direct and indirect influence.
• Ability to develop, understand, interpret, and apply rules, policies, and procedures operations.
• Ability to handle records and complex situations of a confidential nature.
• Ability to maneuver comfortably through complex policy, process, and people-related organizational dynamics.
• Ability to maintain strong interpersonal relationships with stakeholders throughout the City.
• Ability to support controversial positions, negotiation of sensitive issues and/or important presentations with customers, citizens and co-workers while maintaining poise.
• Ability to keep sensitive information confidential and exercise appropriate discretion.
• Ability to work independently to direct multiple work streams while balancing competing priorities with attention to detail.
• Ability to communication effectively, both oral and written forms, in a variety of circumstances using appropriate tone and appearance for the situation, and to listen intently to other points of view.
• Ability to perform all job duties in a manner that is consistent with the City of Denton's core values.

CONDITIONS OF EMPLOYMENT

• Must pass a drug test, criminal history background check, and social security number verification.

Environmental Factors and Conditions/Physical Requirements

SAFETY

• Perform preventive maintenance on tools and equipment; ensure equipment is in safe operating condition.
• Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.
• Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to the supervisor.

WORKING CONDITIONS/PHYSICAL REQUIRMENTS

• Safety Sensitive (Subject to random drug testing): No
• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Lifting and carrying no more than 10 pounds.
• Environment: Works in an office setting; occasionally requires irregular and/or prolonged hours.
• Travel: Travel to City of Denton buildings and professional meetings as required.
• Attendance: Regular and punctual attendance at the worksite is required for this position. Must be able to work after normal business hours and weekends, as needed. Must attend regularly scheduled and special meetings.
• Mental Demands: Maintain emotional control under stress; work with frequent interruptions.

CORE VALUES

• Inclusive
• Collaborative
• Service-Oriented
• Strategically Focused
• Fiscally Responsible

TOP TIER BENEFITS

• Medical, dental, vision, coverage in addition to life and disability insurance plans?
• Employee Health Clinic
• Paid Vacation Days and Paid Holidays
• Retirement Plan

EEO STATEMENT
City of Denton is an equal opportunity employer. It is City of Denton's policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity.

ADA/EOE/ADEA

This job description is not an employment agreement, contract agreement, or contract. Management has exclusive right to alter this job description at any time without notice.

The City of Denton maintains competitive benefit options. Details are available here.

01

Do you believe you meet the minimum qualifications as outlined in the job description?

• Yes
• No

02

Which best describes your highest completed level of education?

• High School Diploma or GED
• Associate Degree or Technical Certification
• Bachelor's Degree
• Master's Degree or higher
• None of the above

03

Briefly describe the impact of employee relations on organizational culture and employee morale. Please keep your response to no more than a single paragraph.

Required Question