Administrative Assistant - Seattle, WA

Only for registered members Seattle, WA, United States

3 days ago

$38,000 - $65,000 (USD) per year *

* This salary range is an estimation made by beBee

Job description

Innspace is an international hospitality design/build firm with over 25 years of experience, offering in-house design and procurement capabilities. We collaborate with brokers and developers, providing upfront preconstruction and property due diligence to assess PIP renovation costs and establish deal feasibility and ROI. Our mission is to provide best in class design solutions, cost and schedule assurance, and ensure seamless project execution for our clients.

What We Offer:

Competitive salary
Comprehensive benefits package, including health, dental and vision insurance
401(k) retirement plan with 3% company contribution
Responsible paid time off
13 paid holidays
Opportunities for professional growth and development
A collaborative and supportive work environment
Employee Profit Share Program (non-traditional)

Position Overview:

The Office Administrative Assistant plays a key role in supporting the daily operations of the office by providing administrative, organizational, and logistical support to leadership and internal teams. This position helps ensure an efficient, organized, and professional work environment and requires strong communication skills, attention to detail, and the ability to manage multiple priorities.

Key Responsibilities:

Provide administrative support to leadership and internal teams
Assist the office team with day-to-day administrative and operational needs
Coordinate calendars, schedule meetings, and manage internal communications
Serve as a point of contact for internal teams and external partners
Take accurate meeting notes, distribute summaries, and follow up on action items to ensure timely completion
Assist with event coordination and logistics for meetings, training, and company events
Coordinate office cleaning schedules and support general office upkeep
Manage office supplies, including ordering, inventory tracking, and vendor coordination
Assist with organizing digital and physical filing systems, ensuring confidentiality and accuracy
Support travel arrangements and meeting logistics as required
Assist with special projects and ad hoc administrative tasks as assigned

Qualifications & Experience:

Previous experience in an administrative, office assistant, or support role preferred
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in standard office software which include but not limited to Smartsheet, HubSpot and various Microsoft Office programs
Professional demeanor with ability to handle confidential information
Ability to work independently and collaboratively

Skills & Competencies:

Strong attention to detail and follow-through
Effective problem-solving skills
Ability to adapt in a fast-paced environment
Strong interpersonal and communication skills
Proactive and dependable

Candidates must have valid authorization to work in the U.S. for any employer.

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