- Administrate PIAFC operations and programming with Office Support Specialist and Front Desk Reception team.
- Communicate and assess safety and client intake for high need and high-risk programs on site with IRCO's Safety and Facilities team.
- Coordinate with IRCO facilities, maintenance staff, and IRCO's Property Coordinator on property concerns, office use, program space, requesting key, and alarm code for staff.
- Coordinate on site PIAFC space use policy management, on boarding policy, and assist with IRCO IT department to support in equipment technical issues, printer supplies, staff badges, phone, computers/laptops, and security systems with Office Support Specialist.
- Communicate and coordinate program needs in space use and meeting rooms, operations in large program activities, and program activities coordination on site with IRCO facilities and administration team.
- Coordinate with PIAFC front desk reception operations and support front desk reception tasks.
- Coordinate event planning as related to PIAFC-wide program implementation and program activities.
- Provide review of program budgets, program expense, program activities as assigned by leadership.
- Provide technical and operational coordination on site as needed for program requirements and PIAFC needs.
- Coordinate in the implementation of IRCO policy, maintaining updates to the PIAFC procedures manual, and other information technology needs in consultation with PIAFC Director, Office Support Specialist, and Administration.
- Provide coordination to safety concerns on site at PIAFC in liaison and collaboration with IRCO Administration.
- Participate in staff meetings, trainings, and committees to support IRCO's goals and objectives.
- Provide front-line coordination and reception for agency, including answering multi-line voicemail telephone system, routing calls, answering emails, and taking accurate messages and troubleshooting review of those systems for front desk across all IRCO sites.
- Supervise and update staff and visitor sign in/out sheet policy with front desk reception team, office support, and IT.
- Coordinate operations of delivery and pick up of orders for program supplies with Office Support Specialist.
- Review order, track, and invoice office supply purchases with IRCO Administrative team and assist in tracking with Office Support Specialist.
- Review meeting rooms' calendar binder and intranet calendar with IT and administrative teams.
- Coordinate, gather, and compile a variety of professional level correspondence (often of a confidential nature), photocopy materials, and perform other related office/administrative tasks.
- Have general knowledge of program needs on site and in support of their clients and community-based services when visiting PIAFC via walk in or appointment to work with intake teams and streamline services.
-
Facilities Coordinator
4 weeks ago
State of Oregon Salem, United StatesJob Description: · Are you a dynamic administrative professional with a passion for public service? Put your talents to action by developing collaborative and positive working relationships while managing our facility efforts. If you have strong organizational skills and enjoy se ...
-
Office Coordinator for Facility Management
2 weeks ago
Nexus Innovations Oregon, United StatesWelcome to CBRE, the world's largest real estate services provider with over employees in more than 100 countries. At Global Workspace Solution (GWS), we help our clients operate, repurpose, or renovate their commercial properties, production facilities, and technical installatio ...
-
Facilities Coordinator
3 weeks ago
Planet Fitness - Taymax Group Salem, United StatesTaymax · 27 Northwestern Dr, Salem, NH , United States of America · The Facilities Coordinator will be responsible for helping to maintain the brand standards of our · clubs pertaining to maintenance and facilities. This position will administer Service Channel, the online work o ...
-
Process engineer
2 weeks ago
Infinity Systems Oregon, United StatesVBW Weihenstephan GmbH has been a family-owned company for generations. Its core areas of activity include technical planning, relocation of production facilities, dismantling and reassembly of used machinery, as well as project planning and tendering for new systems in the inter ...
-
School Nutrition Program Coordinator
2 days ago
State of Oregon Salem, United StatesJob Description: · OREGON YOUTH AUTHORITY · Food Nutrition Coordinator - Nutrition CoordinatorSALEM - EQUITABLE BUILDING / CENTRAL OFFICE · Bring your Food Nutrition expertise to the Oregon Youth Authority · The Oregon Youth Authority (OYA) invites you to become a key member of o ...
-
Second Shift Services Manager
2 weeks ago
City Wide Facility Solutions Salem, United States PermanentCity Wide Facility Solutions (Portland) is looking for a responsible 2nd Shift Janitorial Coordinator to join our team to work the Salem territory. Part of your job will be to check on our facilities to help us maintain client satisfaction. You will also coordinate with our Accou ...
-
Assistant Director Civic Facilities
3 weeks ago
Salem Civic Center Salem, United StatesGeneral Definition of Work Performs difficult professional work assisting in planning, coordinating, and directing civic center and stadium operations, and related work as apparent or assigned. Work is performed under the general direction of the Director of Civic Facilities. De ...
-
Locum Physician
4 weeks ago
All Star Healthcare Solutions Oregon, United States contractOB/GYN needed in Oregon between Portland and Eugene for weekend call coverage. Please refer to job ID: 62446 · Board Certified · will be doing a mix of clinic and call during the week · facility averages around 20 births a month · must have OR license in hand · EMR: Epic (expe ...
-
RM Assistant Manager
2 days ago
Burger King Salem, United States Full timeHere at Burger King, we've created the kind of place where you can be your true self and your best self. It's the kind of place where you can find lots of support and opportunities. Whopping Support and Whopping opportunities Come join our team and grow with us · The Assistant Ma ...
-
State of Oregon Salem, United StatesJob Description: · Operations and Policy Analyst 2, Treatment Coordinator (Salem) · Central Health Services Office – · The Oregon Department of Corrections (ODOC) seeks to employ career-oriented candidates and offers employment opportunities in a wide variety of challenging occ ...
-
Maintenance Supervisor
2 weeks ago
Yakima Valley Farm Workers Clinic Salem, United StatesJob Brief · Maintenance SupervisorSalem, OR · Employment duration: Full time Exempt Status: Non-exempt Offer Relocation?: No ID: 12873 Join our team as a Maintenance Supervisor at Lancaster Family Health Center in Salem, OR, and be part of a healthcare organization that belie ...
-
Health Safety Environmental Coordinator
1 week ago
Adler Pelzer Group Salem, United States Full timePosting Details · Job Details · Description · STS Group is a globally leading supplier of components and systems for the commercial vehicle and automotive industries headquartered in France. The Adler Pelzer Group, a global Tier 1 supplier recently acquired STS group to expan ...
-
LocumJobsOnline Oregon, United States Full timeLocumJobsOnline is working with CompHealth to find a qualified Psychiatry MD in Willamette Valley, Oregon, 97301 · About The Position · Whether you are searching for a position in your area or in another state, we have professionals to help you achieve your goals through our rela ...
-
LocumJobsOnline Salem, United States Full timeLocumJobsOnline is working with CompHealth to find a qualified Psychiatry MD in Willamette Valley, Oregon, 97301 · About The Position · Whether you are searching for a position in your area or in another state, we have professionals to help you achieve your goals through our rela ...
-
Institution Registered Nurse
13 hours ago
State of Oregon Salem, United StatesJob Description: · Institution Registered Nurse (Salem/OSP) on-call / limited duration / float pool · Oregon State Penitentiary – · This is a Limited Duration position budgeted for one year from hire date. This is for a Float Pool Nurse On-call position filling in for vacations ...
-
EHS Coordinator
2 days ago
Fresh Mark Salem, United States Full timeFresh Mark in Salem, Ohio, is looking for an EHS Coordinator for 3rd Shift. · The EHS Coordinator will assist in ensuring a safe workplace and to ensure compliance with safety and health procedures and regulations. Also assist in developing and implementing appropriate safety and ...
-
Nurse Practitioner
2 weeks ago
LocumJobsOnline Salem, United States Full timeLocumJobsOnline is working with CompHealth to find a qualified General Surgery NP in Springfield, Oregon, 97477 · About The Position · Our client in Lane County, Oregon has an excellent opportunity for a Physician Assistant or Nurse Practitioner to join their team. The facility i ...
-
LocumJobsOnline Salem, United States Full timeLocumJobsOnline is working with CompHealth to find a qualified Gastroenterology MD in Salem, Oregon, 97301 · About The Position · Salem is the second-largest metro area in Oregon and the capital city of Oregon. Salem is close to outdoor hiking, the beach is an hour away, and skii ...
-
Nursing Manager
2 weeks ago
Conglomerate Healthcare Oregon, United StatesABOUT COMPANY · Conglomerate Healthcare is a leading healthcare recruitment company offering staffing solutions across the United States and the Middle East. Specializing in physician, nurse, and medical technician placement, we are dedicated to ensuring top-tier talent meets the ...
-
WIIN Grant Coordinator
4 weeks ago
State of Oregon Salem, United StatesJob Description: · Position Title: WIIN Grant Coordinator · Classification: Administrative Specialist 2 · Salary: $3,948 - $5,483 ($4,222 - $5,861 PERS) · We are seeking a WIIN Grant Coordinator (Administrative Specialist 2) to join our Office of Finance and Information Technolog ...
PIAFC Operations and Facilities Coordinator - Salem, United States - IRCO
Description
JOB GRADE : Coordinator 3/Specialist 4 (Grade 5)STATUS: Full Time with Benefits
PROGRAM(S): Various IRCO PIAFC; Administration
REPORTS TO: PIAFC Director
OPENING DATE: September 21, 2023
CLOSING DATE: Open Until Filled
GENERAL POSITION SUMMARY:
IRCO PIAFC Operations and Facilities Coordinator 3 (short "PIAFC Operations and Facilities Coordinator") works to coordinate the efforts of PIAFC's operations, administrative functions, and programming. The PIAFC Operations and Facilities Coordinator assists teams, units, and department at PIAFC to operationalize and implement their program needs on site at PIAFC, coordinate with reception and intake, communication to staff on site capacity. The Operations and Facilities Coordinator will work to assist PIAFC-based IRCO employees and coordinate the front desk, reception, and internal communication. The Operations and Facilities Coordinator will provide PIAFC-based on boarding to on-site specific needs as staff work at their workspace and throughout the site. The PIAFC Operations and Facilities Coordinator assists the PIAFC Director, PIAFC Office Support Specialist, and IRCO staff in coordinating use of space, facilities, and IRCO departments, administration, and planning.
ESSENTIAL FUNCTIONS:
KNOWLEDGE:
Education: Some college course work (2)
Experience: 3-4 years of experience is required (4)
Licensure, Certification: Second language is preferred, but not required.
Computers: All positions at IRCO require use of a computer and experience working with Microsoft Products including but not limited to Microsoft 365, Excel, Word, Outlook, and PowerPoint.
SKILLS:
Communication: Regular communication inside and outside the organization to exchange ideas and gather information (5)
Creativity: Processes and procedures are well defined (1)
EFFORT:
Mental: There is regular variation in tasks and the job holder must decide which tasks to complete as well as the order in which tasks are completed (3)
Physical: Positions at this level require minimal physical effort such as light lifting, carrying or movement, etc. Physical capability involves use of office or equipment where some agility and hand eye coordination is needed (2)
RESPONSIBILITY:
Impact and Influence: Positions at this level have a some need or ability to analyze problem or concepts or make decisions on the information. Positions at this level have some impact to and influence on organization operations, programs, expense or budgetary outcomes. (3)
Work Independence: Positions at this level are expected to work under minimal supervision. Positions regularly contribute ideas, but decisions or actions that commit the organization or which are outside established policy/procedure are expected to be referred to others (4)
Planning: Positions at this level must consider own work and work of others. Planning processes will include determination of issues or obstacles and preferred courses of action. Ability to forecast for the near future (six to twelve months) is required (3)
Supervision: Positions at this level are normally responsible for a full range of supervisory responsibilities including hiring and terminations, but require Department Manager approval. (4)
WORKING CONDITIONS:
Environment: This level has a work environment that is well protected, with virtually no hazards or obstacles. There is very little element of personal risk or hazard. Job conditions are stable, usually well managed, and very comfortable. (1)
Schedule: The work schedule is mostly stable and does not fluctuate without prior notice. (2)
ABOUT IRCO:
IRCO's mission is to welcome, serve, and empower refugees, immigrants and people across cultures and generations to reach their full potential. Our vision is a future where all refugees and immigrants belong, our staff are nurtured, and all communities thrive.
Founded in 1976 by refugees for refugees, IRCO has over 40 years of experience working with refugee and immigrant communities in the Portland metropolitan area, and over five years in Eastern Oregon. IRCO is the largest provider of employment services and job training for newly arrived refugees in Oregon; and we support families at every stage of their lives from the time they arrive in Oregon. Find out more at
IRCO IS AN EQUAL OPPORTUNITY EMPLOYER
