Admin Assistant III/Travel Coordinator - Chantilly, United States - General Dynamics Information Technology

General Dynamics Information Technology Chantilly, United States

2 weeks ago

General Dynamics Information Technology background

Description

REQ#:
RQ173350

Requisition Type:
Regular Your Impact Own your opportunity to serve as a critical component of our nation's safety and security. Make an impact by using your expertise to protect our country from threats. Job Description Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

The Administrative Assistant (AA) shall, under government direction, provide administrative support services to assist in meeting mission requirements of the sponsor Department/Appeals Staff and their customers throughout the sponsor's organization
The contractor shall protect all customer information and data, and employ discretion and the "need to know" principle
The office is seeking an experienced Administrative Assistant to prepare, review, scan, route and mail a variety of correspondence and appeals products
Candidate will provide accurate and timely responses to status requests and inquiries and strive to anticipate customer needs with exceptional customer service both verbally and in writing
Candidate will maintain standard operating procedures including appropriate tracking in internal databases for efficient retrieval and status inquiries
Candidate will handle case files with appropriate discretion and in adherence to guidelines related to Personally Identifiable Information (PII)
Candidate will work in partnership with Team Lead to discern incoming requests from attorneys and appellants and ensure accurate processing in a timely manner
Candidate will manage work load effectively to ensure correspondence is executed within established timeframes
Position requires candidate to move stacks of case files weighing no more than 20 lbs
Overtime may become available if approved through appropriate channels on an as-needed basis
Occasional travel of approximately 10 to 15 miles to other customer or contractor buildings as necessary in the WMA via POV or GOV as available
The AA will use Outlook as a primary means of correspondence with customers and should also be familiar with Sponsor Timekeeping System, Sponsor Security Systems, and Sponsor Internet system. Specialized training and OJT will be provided upon arrival
AA will provide miscellaneous support services to various databases to validate and update information
Basic Excel skills; Intermediate PowerPoint skills, and Advanced Word skills
The AA will be responsible for coordinating accesses for various Sponsor Security Systems and will perform data clean up tasks as appropriate
AA will maintain accesses to Department spaces. AA will request appropriate vault access via the Sponsor system and will assist new officers on access procedures for the vault
Candidate may assign and oversee tasks to less experienced contract administrative staff
Candidate will review, prioritize, and distribute mail
The office partners with Appeals Staff to process applicants and contractors who have been denied eligibility and will systematically track and ensure all required documentation and correspondence is executed, scanned and filed in the appropriate case file and accessible to attorneys for further processing
The candidate will demonstrate ability to manage and prioritize incoming and outgoing correspondence within established timeframes and must be flexible to changing work requirements WHAT YOU'

LL NEED TO SUCCEED:

The position requires an active TS/SCI with Polygraph clearance
HS Diploma and 3 years of relevant experience or equivalent combination of education and experience
Candidate may vary start and end times within core hours of
Candidate must be able to operate in a team environment as well as successfully work on their own
This position is on customer site

GDIT IS YOUR PLACE:
* 401K with company match

Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certifications
Cutting-edge technology you can learn from
Rest and recharge with paid vacation and holidays #OpportunityOwned #GDITCareers #WeAreGDIT #Jet #CJPost #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs Work Requirements

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#5b6670;stroke-miterlimit:10;stroke-width:2px} Years of Experience 3 + years of related experience * may vary based on technical training, certification(s), or degree

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#5b6670;stroke-miterlimit:10;stroke-width:2px} Certification Travel Required None

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#5d666f;stroke-miterlimit:10} Citizenship U.S. Citizenship Required About Our Work We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology. GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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