Seasonal Receptionist-community Center - Guilford, United States - TOWN OF GUILFORD

Description

REPORTS TO:
PARKS AND RECREATION DIRECTOR




LOCATION:
32 CHURCH STREET




HOURS:
20+ Hours per Week
***: Serves to assist full-time receptionist for Parks, Recreation and Seniors from May - August. Handles public contact and inquiries, distributes information on programs and meetings, assists with clerical duties, as assigned. Hours are 9 a.m. - 1 p.m. with flexibility. Occasional weekend hours may be required to assist with programs and events.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greets people at the front counter.
• Answers questions about parks and recreation and senior programs.
• Directs individuals to rooms for meetings and programs.
• Collects program registration forms and fees, and enters data in the computer.
• Sells seasonal beach passes.
• Takes reservations for Jacob's Beach and Lake Quonnipaug picnic pavilions.
• Receives approval for pavilion rental forms, takes payment, and checks insurance.
• Sends out weekly maintenance schedules for pavilion events.
• Tallies and balances cash/money drawer at end of each day.
• Answers telephones and gives information to callers or routes calls appropriately.
• Assists other office staff in filing and office tasks, which may include but is not limited to scheduling bus requests and senior lunch requests.
• Arranges and manages seasonal appointments for AARP free tax assistance program.
• Distributes indoor sports equipment, such as for pool and ping pong.
• Composes and types routine correspondence.
• Works cooperatively and constructively in resolving issues or problems.
• Complies with all proper safety procedures and regulations.
• Treats other employees, and any others with whom there is contact, with courtesy, respect and professionalism.
• Performs other duties as may be assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of office procedures and department policies.
• Skills in interpersonal relations.
• Skills in utilizing a computer.
• Skills and accuracy in typing (40+wpm).
• Skills in the operation of standard office equipment.
• Skills in operation of personal systembased computers.
• Ability to perform Word, Excel, and RecTrac programs.
• Ability to make computations and tabulations with speed and accuracy.
• Ability to follow oral and written instructions.
• Ability to learn assigned clerical tasks readily and to adhere to prescribed routines.
• Ability to compose letters and memoranda.
• Ability to establish and maintain satisfactory working relationships with other employees, and the general public.
• Ability to prioritize and handle multiple tasks in a changing work environment.
• Ability to deal and cope with the public in a sometimeshigh pressure environment.
• Ability to perform duties in accordance with all Town requirements and policies.
• Ability to effectively present information and respond to questions from employees and the general public.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers common fractions and decimals.
• Ability to establish and maintain effective working relationships with superiors, subordinates, officials of other agencies, and the general public.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to stand, walk, smell, talk, and hear. The employee is required to sit, use hands, reach, climb, or balance, stoop, kneel, crouch or crawl
.
The employee must be able to lift and/or move up to twenty (20) pounds.

Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus
.

EDUCATION AND/OR EXPERIENCE:

• High School Diploma or General Education Degree (GED), plus related computer or business experience or equivalent combination or education and experience.
• Connecticut Motor Vehicle Operator's License.

WORK ENVIRONMENT:

While performing the duties of this job, the employee is required to work in an office environment. The noise level is usually moderate. Duties are performed in office environment. Regular exposure to computer screen is required.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.

Additional duties may be required.


Job Types:
Part-time, Temporary


Pay:
$17.00 per hour

Expected hours: 20 per week


Schedule:

• 4 hour shift
• Day shift
• Weekends as needed

Work Location:
In person