Legal Operations Coordinator - Arlington, United States - PBS Distribution
3 weeks ago
Description
POSITION TITLE:
Legal Operations Coordinator (Hybrid)
DEPARTMENT:
Legal
LOCATION:
Arlington, VA
STATUS:
Full-time, Non-Exempt
SUPERVISOR:
Director, Legal Affairs
PBS Distribution (PBSd)** is a leading distributor of public media content around the world, entertaining audiences across platforms and formats.
The company, a joint venture of PBS and GBH Boston, provides premium content through multiple digital channels and video services.
PBS Distribution operates six subscription streaming channels — PBS Masterpiece (US and CA), PBS KIDS, PBS Living, PBS Documentaries and PBS America (U.K.) as well as numerous Free Ad-supported Streaming TV (FAST) Channels in the U.S and U.K.
In addition, the company reaches viewers through transactional video-on-demand (TVOD), subscription video-on-demand (SVOD) licensing, Advertising-based Video on Demand (AVOD), DVD and Blu-ray, theatrical releasing, educational platforms, non-theatrical and inflight sales, and serves broadcasters and producers providing program sales and co-production financing.
At PBS Distribution, we want to best represent the communities that we serve. The global community is diverse, and we are our best when we have a team that reflects that.PBS Distribution is proud to be an equal opportunity workplace, celebrating, supporting, and thriving when our team is able to show up fully and authentically.
***:RESPONSIBILITIES:
- Monitor and update statuses of contracts in the legal tracking database.
- Respond quickly to basic requests from internal stakeholders and conduct regular followup to ensure paperwork gets to the finish line.
- Operate the signature and filing stages of the contract process: confirm contract documents are complete prior to execution; assign contract numbers; upload contracts into electronic signature software for final approvals and signatures; process any hard copy contracts; circulate executed contracts to internal and external counterparts; and store contracts in the internal Legal files.
- Maintain PBSd's contract and legal documentation filing system, index, and digital database.
- Assist the Director, Legal Affairs with testing, and implementing, new technology functions and procedure updates to support ongoing efficiency improvements.
- Utilize information from, and enter information into, databases and software systems.
- Help maintain department process documentation and support the Director, Legal Affairs with the Legal department intranet site.
- Handle other administrative tasks such as document scanning and offsite file storage, as needed.
- Send correspondence, as requested.
- Other duties and ad hoc projects, as assigned.
WORK EXPERIENCE:
- 12 years of relevant administrative and/or operational experience in a dynamic environment
- Familiarity with home entertainment, television, and/or film production, as well as the media distribution landscape and process, is a plus
- Experience coordinating and maintaining a large volume of projects, contracts, and/or legal documents, is a plus
EDUCATION/TRAINING:
- Bachelor's degree or equivalent experience
SKILLS:
- Experience working with and maintaining databases
- Proficient in Microsoft Office and Adobe Acrobat
- Familiarity with electronic signature programs, project tracking software, and/or document comparison tools, is a plus
- Strong attention to detail and excellent organizational skills
- Strong verbal, written, and interpersonal communication skills
- Ability to set priorities, meet deadlines, take initiative, and multitask in a fastpaced environment
- Ability to work in a team environment both collaboratively and independently
- **_PBS Distribution is a for-profit organization with a mission to drive profitable growth by building key partnerships and distributing inspiring content. PBS Distribution is headquartered in Arlington, VA with an additional office In Boston, MA._
