Event Coordinator - Houston - Primary Services

    Primary Services
    Primary Services Houston

    17 hours ago

    $42,000 - $65,000 (USD) per year *
    Description

    Build high-visibility events that bring leaders and customers together while advancing your own career and leadership development. Thrive in an engaging work environment rooted in a people-centric, inclusive culture. Play a pivotal role in shaping impactful meetings that drive business growth.

    Primary Services is excited to announce the Event Coordinator role for a large, globally recognized organization with a complex commercial operation. This position supports a high-performing sales and technical division by organizing and executing internal conferences, regional meetings, and customer-facing events.

    The Event Coordinator ensures every detail—from venue coordination to technical setup—is executed flawlessly so leadership and sales professionals can focus on strategy and revenue growth. This is a fast-paced, corporate environment that values precision, initiative, and professionalism.

    Responsibilities

    • Coordinate quarterly, annual, and regional sales meetings across multiple locations.
    • Secure and manage conference rooms, hotel venues, and offsite event spaces.
    • Develop and distribute meeting agendas, calendar invitations, and attendee tracking reports.
    • Arrange catering services, including breakfasts, lunches, dinners, and reception events.
    • Ensure dietary restrictions and executive preferences are accurately accommodated.
    • Organize presentation materials, meeting packets, and branded collateral.
    • Oversee audiovisual setup, including projectors, microphones, screens, and hybrid meeting platforms.
    • Support virtual and hybrid event logistics using enterprise collaboration tools.
    • Assist with customer seminars, technical demonstrations, and hospitality arrangements.
    • Coordinate travel logistics in alignment with corporate travel and expense policies.
    • Maintain detailed event calendars, budgets, and documentation records.
    • Track event expenses and ensure adherence to internal financial controls.

    Qualifications

    • Bachelor's degree required.
    • 5+ years of corporate meeting, conference, or event planning experience.
    • Experience supporting B2B environments such as manufacturing, chemicals, energy, or industrial sectors preferred.
    • Proficiency in Microsoft Outlook, Teams, PowerPoint, and Excel.
    • Experience managing vendor contracts, catering agreements, and venue negotiations.
    • Familiarity with corporate travel booking systems and expense management processes.
    • Demonstrated experience supporting senior sales leaders and technical teams.
    • Strong budget tracking and reporting capabilities.
    • Ability to manage multiple concurrent events with shifting priorities.

    This role offers visibility with senior leadership, meaningful responsibility, and the chance to directly influence high-impact corporate events in a large, established organization.

    * This salary range is an estimation made by beBee
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