Administrative Assistant Ii - Phoenix, United States - Diocese of Phoenix Diocesan Pastoral Center
3 weeks ago
Description
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Administrative Support:
Provide administrative support to the Director of Mental Health Ministry and other staff members as needed. This includes managing correspondence, scheduling appointments, coordinating meetings, and maintaining accurate records.
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Data Management:
Maintain and update databases, spreadsheets, and other documents related to mental health programs, events, and participants. Ensure data accuracy and confidentiality at all times.
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Event Coordination:
Assist in the planning, coordination, and execution of mental health workshops, seminars, and other events. This includes managing logistics, sending invitations, tracking RSVPs, and providing on-site support during events.
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Resource Management:
Coordinate the procurement of office supplies, equipment, and materials for the Mental Health Ministry. Monitor inventory levels, place orders as needed, and ensure that resources are utilized efficiently.
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Financial Administration:
Support budget management by tracking expenses, processing invoices, and reconciling financial records. Work closely with the finance team to ensure compliance with financial policies and procedures.
- Documentation and Reporting
Prepare and distribute reports, presentations, and other documents as required by the Director of Mental Health Ministry or other stakeholders.
Compile data and statistics for reporting purposes.- Collaboration
Collaborate with other departments, ministries, and external partners to promote mental health awareness and support initiatives within the diocese.
Build and maintain positive relationships with stakeholders.Requirements:
- High school diploma or equivalent; additional qualifications in office administration or a related field are preferred.
- Practicing Roman Catholic in full communion with the Church.
- Proven experience in an administrative support role, preferably in a nonprofit or religious organization.
- Complete understanding of how to maintain the highest level of confidentiality within the Office of Mental Health Ministry and the entire Diocesan Mental Health Ministry Teams.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
- Attention to detail and accuracy in data entry, recordkeeping, and documentation.
- Ability to work independently with mínimal supervision and as part of a collaborative team.
- Sensitivity to the issues surrounding mental health and a commitment to supporting the ministry's mission.
- Maintain strict confidentiality of the Office of Mental Health Ministry and Diocesan Mental Health Ministry Teams.
- Bilingual, Spanishspeaking, preferred.
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