Executive Assistant I - New York, United States - TD Bank

TD Bank
TD Bank
Verified Company
New York, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Work Location:
New York, New York


Hours:
40


Pay Details:

Line of Business:

EPOCH LLC

Job Description:


The Executive Administrative Assistant I provides highly skilled, diversified, confidential and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment.

Works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials.

Facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details.

May supervise various offices' administrative and support personnel. Coordinates and facilitates high-level executive functions with wide latitude for independent judgment. Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.


Depth & Scope:

  • Schedules appointments and coordinates arrangements for meetings, conferences and travel
  • Answers telephone, screens calls, takes messages and receives visitors
  • Prepares, composes and types letters, memos and other Company correspondence; maintains correspondence file; types confidential information
  • Organizes mail and other paperwork; determines appropriate recipient; responds independently when appropriate; calls attention to priorities
  • Establishes and maintains highly confidential files and records
  • Researches information and prepares data and special reports, providing analysis and summarizing data. Conducts special projects as assigned
  • Compiles and formats reporting for Board of Directors and subcommittees; Prepares and distributes Board and subcommittee meeting minutes and records
  • Acts with authority on administrative functions in the absence of supervisor; Provides divisional and departmental administrative coordination; May supervise various offices' administrative and support personnel, assigning, prioritizing and monitoring work
  • Communicates and coordinates with internal departments, outside organizations and customers in order to resolve issues and concerns and to relieve executive of administrative details
  • Uses tact, discretion and judgment in all communications
  • Organizes work flow through supervisor's office; Coordinates with other division and department administrative staff
  • Maintains procedures and other manuals as needed
  • May provide administrative support to other departments, functions and areas as necessary
  • Coordinates facilities issues

Education & Experience:

  • Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below
  • 3+ Years of related experience
  • Exceptional clerical and administrative skills
  • Knowledge of division organization, terminology and operations
  • Ability to work independently
  • Strong organizational skills, with ability to keep others focused, on task and efficient
  • Excellent communication skills, both written and verbal
  • PC skills, including proficiency with spreadsheets, reporting tools and presentation software

Physical Requirements:
Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%

  • Domestic Travel
  • Occasional


  • International Travel

  • Never


  • Performing sedentary work

  • Continuous


  • Performing multiple tasks

  • Continuous
  • Operating standard office equipment
  • Continuous
  • Responding quickly to sounds
  • Occasional


  • Sitting

  • Continuous


  • Standing

  • Occasional


  • Walking

  • Occasional
  • Moving safely in confined spaces
  • Occasional
  • Lifting/Carrying (under 25 lbs.)
  • Occasional
  • Lifting/Carrying (over 25 lbs.)
  • Never


  • Squatting

  • Occasional


  • Bending

  • Occasional


  • Kneeling

  • Never


  • Crawling

  • Never


  • Climbing

  • Never


  • Reaching overhead

  • Never


  • Reaching forward

  • Occasional


  • Pushing

  • Never


  • Pulling

  • Never


  • Twisting

  • Never
  • Concentrating for long periods of time
  • Continuous
  • Reading, writing and comprehending instructions
  • Continuous
  • Adding, subtracting, multiplying and dividing
  • Continuous


The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.

They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.


Who We Are:


TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores.

Every day, we deliver legendary customer experiences to over 27 million households and businesses in Canada, the United States and around the world.

More than 95,000 TD colleagues bring their skills, talent, and creativity to the Bank, those we se
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