Payroll and Benefits Manager - Boston, United States - Massachusetts Clean Energy Center

Description

Job Description

Position Type: Full-time

Pay: $90,000 - $110,000 per year, dependent on experience and education

Benefits: 457b plan, and matching; Medical coverage and 100% deductible coverage through HRA; Dental coverage; Vision coverage; Life insurance; Paid time off; Parental leave; Tuition Reimbursement; Monthly Remote Work Stipend; Supplemental Retirement Plan, and more.

Schedule: Monday to Friday 9-5pm; occasionally work on off hours if required

Work Location: Hybrid; Home and Boston Office at least 1 day per week.

Job Overview:

The ideal candidate for this position is a team player, detail oriented with a focus on compliance with applicable guidelines for payroll and benefits processing, has strong analytical skills, and an exceptional work ethic. The person working in this role will be able to manage the required timelines for payroll and benefits processing and accomplish a variety of tasks involving reconciliations of processed information, and will have excellent Microsoft Office skills, particularly using Excel.

The Payroll and Benefits Manager will report to the Controller and will work closely with the Human Resources department and interact with all levels of the organization. The person in this role will also support the overall activities of the Finance Department as needed.

Additional responsibilities include informing employees about details regarding payroll and benefits and providing them with instructions, policies and procedures and other benefit-related information.

As a Payroll and Benefits Manager, you will maintain employee records in order to prepare complete and accurate payments to employees, as well as ensure our payroll and benefits systems are in line with legal requirements and regulations. You may also be required to occasionally assist our Human Resources team in the onboarding of new hires, as well as creating employee job descriptions and performance reports and verifying candidates' information.

The candidate should have a strong understanding of appropriate policies and internal controls and be able identify areas for improvement where needed and ensure overall compliance with internal and external policies and procedures.

Job Duties:

• Run bi-weekly payroll and ensure payroll information is complete and accurate and in accordance with applicable requirements.
• Manage and update employee payroll records, including employee allocations for budgeting purposes.
• Collect necessary data from employees, such as citizenship status, job title, SSN, and payment details.
• Keep employees up to date regarding any changes in the company's payroll and benefits structure.
• Ensure payroll and benefits systems and processes are in accordance with legal requirements (including tax requirements).
• Collaborate with HR to assist with onboarding and terminations.
• Assist with updating job descriptions and assist with the preparation of performance reports.
• Ensure accurate year-end calendar reporting for payroll and benefits including all tax reporting and W-2 information.
• Ensure retirement plan contributions and match requirements are processed correctly and in accordance with plan documents and IRS requirements.
• Prepare reporting to be distributed to organizational leaders including headcount information, trend analysis of payroll and benefits and pay types.
• Ensure payroll and benefits information reconciles to the general ledger system.
• Maintain accurate and up-to-date records of payroll and benefits transactions.
• Assist with month-end closing activities, including accruals and reconciliations.
• Collaborate with cross-functional teams to ensure proper coding and approval of payroll and benefits. This includes follow-up to ensure timecard approval is completed prior to payroll processing.
• Assist with the preparation of schedules and related materials to assist with the Organization's independent annual audit.
• Assist in maintaining accounting systems and accounting control procedures.
• Support the budgeting and reforecast process by compiling information for operating expenditures.
• Support Controller, CFO and Human Resources on any special ad hoc projects; and
• Other duties as assigned.

Position Qualifications:

Education:

• Bachelor's degree in accounting or related field preferred.

Experience:

• Five or more years of relevant experience
• Familiarity with accounting systems and reconciliations of payroll information
• Experience processing payroll within ADP
• Experience in administering and monitoring retirement plans
• Experience in administering a 457b plan is a plus but not required
• Experience working in Microsoft Business Central is a plus but not required

Knowledge, Skills, and Abilities:

• Excellent organizational skills and attention to detail;
• Demonstrated ability to work independently and manage multiple priorities effectively;
• Knowledge of tax implications of payroll and retirement plan transactions
• Excellent verbal and written communication skills;
• Ability to analyze financial data
• Strong computer skills, including Excel and accounting systems;
• Experience working with general ledger functions, and month / year end close process;
• Desire to work in a dynamic and mission-driven environment; and
• Experience working in state and local government or non-profit / public sector entities is preferred.

About the Massachusetts Clean Energy Center:

MassCEC is a state economic development agency dedicated to accelerating the growth of the clean energy sector across the Commonwealth to spur job creation, deliver statewide environmental benefits and to secure long-term economic growth for the people of Massachusetts. MassCEC works to increase the adoption of clean energy while driving down costs and delivering financial, environmental, and economic development benefits to energy users and utility customers across the state. MassCEC's mission is to accelerate the clean energy and climate solution innovation that is critical to meeting the Commonwealth's climate goals, while advancing Massachusetts' position as an international climate leader and growing the state's clean energy economy.

MassCEC is committed to creating a diverse, equitable, and inclusive organization where everyone is welcomed, supported, respected, and valued. We are committed to incorporating principles of diversity, equity, inclusion, and environmental justice in all aspects of our work in order to promote the equitable distribution of the health and economic benefits of clean energy and support a diverse and inclusive clean energy industry. MassCEC strives to lead and innovate in equitable clean energy and climate solutions.

To Apply:
Qualified candidates are encouraged to submit a resume and cover letter through our Online Career Center.

Applicants with diverse backgrounds, experiences, abilities and perspectives are encouraged to apply.