Supply Chain Administrative Assistant - Kissimmee, United States - Legacy Vacation Club Services, LLC
Legacy Vacation Club Services, LLC
Kissimmee, United States
Verified Company
2 weeks ago
Description
Join Our Team and Make a Sustainable Impact
At Legacy Vacation Resorts, our core values are
people-centric, forward-acting,
experience-focused, and
environmentally-driven
Join us to:
- Foster meaningful connections in a supportive environment where the person is the core of every decision.
- Drive innovation and shape the future of hospitality by daring to take risks and embracing change.
- Create unforgettable moments for guests and personal growth for our team by delivering great experiences to all.
- Lead in sustainable practices and maximizing our actions to minimize our impact on the environment.
***As a Specialist, you will assist with processing and follow-up for all packing slips and invoices for orders submitted by the Supply Chain team. Constantly communicates and provides support to all the Resort operations team.
ESSENTIAL FUNCTIONS
- Constant communication with all department heads to ensure timely and proper delivery of goods
- Review all packing slips as they come in and address any discrepancies with the Supply Chain team
- Prepare and maintain reports on supply chain activities and performance metrics
- Collaborate with crossfunctional teams to improve supply chain processes and resolve any issues
- Check invoices to ensure all items are accounted for and contact internal team members to resolve shipment discrepancies
- Process all transactions for receipt of goods and invoices through the Procurement system and upload necessary backup documents
- Ensure costs match with the original PO, and address any cost discrepancies with the Supply Chain team
- Assist in identifying costsaving opportunities within the supply chain process
- Follow up on all invoices to ensure they are processed within the allotted timeframe
- Work closely with the Accounts Payable team, and helps with communicating with suppliers that are inquiring about payment status
- Export reports for open PO's to avoid pastdue invoices and follow up with suppliers to obtain any missing invoices
- Utilize good judgment, product knowledge, and problemsolving skills
- Ensure compliance with all company policies and procedures related to supply chain activities
- Complete successfully any additional projects requested by management
POSITION QUALIFICATIONS
Competency Statement(s)
- Active Listening
- Ability to actively attend to, convey, and understand the comments and questions of others
- Communication, Oral and written
- Ability to communicate effectively with others
- Computer
- Ability to work on the computer with multiple programs at once
- Customer Oriented
- Ability to take care of the customers' needs while following company procedures
- Detail Oriented
- Ability to pay attention to the minute details of a project or task
- Friendly
- Ability to exhibit a cheerful demeanor toward others
- Interpersonal
- Ability to get along well with a variety of personalities and individuals
- Patience
- Ability to act calmly under stress and strain, and not be hasty or impetuous
- Problem Solving
- Ability to find a solution for or to deal proactively with workrelated problems
- Self-Motivated
- Ability to be internally inspired to perform a task to the best of one's ability using his or her drive or initiative
- Tactful
- Ability to show consideration for and maintain good relations with others
- Team Builder
- Ability to convince a group of people to work toward a goal
- Time Management
- Ability to utilize the available time to organize and complete work within given deadlines
- Working Under Pressure
- Ability to complete assigned tasks under stressful situations
SKILLS & ABILITIES
Education:
High School or equivalent education.
Experience:
One (1) year of hospitality experience preferred
Computer Skills:
Must know Word, Excel, and Microsoft Outlook. Sage Intacct knowledge is a plus.
Other Requirements:
Bilingual is a plus.
