Administrative Secretary - Tarrant County, TX, United States - Tarrant County, TX

Tarrant County, TX

Verified Company

Tarrant County, TX, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Summary:

POSTING MAY CLOSE AT ANY TIME

AFTER A SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED

Conducts and ensures timely, accurate, and professional processing of Civil Papers for the courts, private attorneys, and public to support Tarrant County.

The Administrative Secretary provides customers with professional, efficient, and courteous service to increase customer satisfaction. Responsible for general administrative support and intermediate-level clerical duties including data entry in several computer programs. Maintains compliance with state and local laws. Maintains records, compiles reports, and directs calls.

**_
Tarrant County employees enjoy _
_superior health, retirement, and insurance benefits__._**
_For more information, please click on the link below:_

Essential Duties and Responsibilities:

Processes high volume of civil and criminal documents originating from multiple Tarrant County, out of county, and out of state courts and municipalities. Declines documents that are not in proper format for service by deputies.
Performs routine clerical functions within various IT systems including Civil Serve, CAID, Odyssey, JIMS, Document Tracking, Techshare Jail, and Historical Civil Data. Compiles reports and maintains accurate records and files.
Attends meetings and classes to research and maintain knowledge of current legislation to ensure department compliance. Researches various questions from field deputies, courts, and the public through numerous lawbased websites and law publications.
Mails time sensitive documents pertaining to court cases.
Monitors inventory and recommends the ordering of supplies and stocking of supply room for the office.
Acts as Notary Public on sworn affidavits for the deputies and public, maintaining legal compliance for the office.
Receives and logs cases for service documents picked up, dropped off, and returned between precincts.
Schedules writ of possessions for deputies. Maintains apartment lists, gate codes, and phone numbers to ensure officer safety.
May interpret for nonEnglish speaking individuals.
Temporarily carries out office functions in absence of Office Manager.
Accepts and applies monies to court cases from internal and external agencies. Balances financials daily, weekly, and monthly for review and approval by Office Manager.
Maintains copiers, faxes, and other office machinery by coordinating maintenance calls.
Performs all other related duties as required.

Minimum Requirements:

High school diploma or equivalent.
Three (3) years of Full-Time office experience.
Current and valid driver's license required.
Clear criminal record required.
Must be bondable and eligible to become a Notary Public and NCIC/TCIC certified within one (1) year of hire.
Must complete the Civil Process 20hour class within one (1) year of employment.
Must handle direction well and have great focus and attention to detail.
Must have knowledge and basic understanding of civil and criminal law documents.
Recordkeeping and interpersonal skills along with good communication and problemsolving skills are necessary.
Must have Math, basic computer, public relations, data entry, accounting, and general office skills.
Must have Intermediate understanding of Microsoft Office Suite.
Knowledge of the different County systems (SAP, Civil Serve, Odyssey, JIMS, CAID, CAD, Lexus Nexus, Clear, TCIC/NCIC) preferred.

If hired, you must provide proof of educational attainment at new hire processing

Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually._

Physical Demands and Work Environment & Other Requirements:

While performing the duties of this position, the incumbent is regularly required to bend, carry, climb stairs, use hand tools, hear, keyboard, kneel, lift to the side/twist, tolerate noise, tolerate hot and cold outside temperatures, push, pull, reach, reach overhead, perform repetitive tasks, see near, sit, squat, stand, stoop, talk, twist, use his/her hands, walk, and work with others.