Administrative Assistant - Worcester, United States - UMass Memorial Health Care

UMass Memorial Health Care
UMass Memorial Health Care
Verified Company
Worcester, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Exemption Status:
Non-Exempt


Schedule Details:
Monday through Friday

Scheduled

Hours:
8:30-3:30


Shift:

  • Day Shift, 8 Hours (United States of America)

Hours:
32


Cost Center:
Corporate Compliance


This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities.

Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve.

We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other.

And everyone, in their own unique way, plays an important part, every day.


Major Responsibilities:

  • Arranges meetings and activities for management for the most efficient use of available time. Makes travel arrangements for extended trips and groups. Coordinates large, complex internal and external meetings. May attend meetings in capacity of recording secretary. Prepares and distributes agenda.
  • Provides information and assistance to a variety of high level internal and external contacts to exchange confidential information and expedite matters on behalf of management.
  • Receives phone calls and messages, refers matters to appropriate person within department.
  • Provides assistance with administrative processes associated with the department or function. Provides guidance and information to departmental personnel in UMMHC administrative policies and procedures.
  • May assist in the preparation of and maintaining the departmental operating budget report and supporting documentation. Gathers variety of documents files and records from sources within and outside of the department, incorporates statistical or financial data requiring basic interpretation. Prepares reports using statistical or financial tables, using established formats, graphs and charts.

Position Qualifications:

License/Certification/Education:

Required:

  • Associate's degree in Secretarial Science or equivalent

Experience/Skill:

Required:

  • Three (3) years of secretarial/administrative support experience.
  • Must have excellent keyboarding skills and be proficient in Microsoft products (Excel, Word, PowerPoint)

Software used:
Word processing, spreadsheet, presentation graphics, database.

  • Excellent typing skills. Ability to work independently while prioritizing workload.
  • Excellent verbal and written communication skills.
  • Strong attention to detail and ability to maintain confidentially.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.


We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other.


Our six Standards of Respect are:
Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind.

If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

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