Legal Secretary Ii - San Francisco, United States - State Bar of California

State Bar of California

Verified Company

San Francisco, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Office of General Counsel

Annual Salary Range:
$69,867 - $93,160

FLSA Non-Exempt / Non-Union Represented

This position allows for up to four days of remote work per week.

About the Office

The Office of General Counsel (OGC) is in-house counsel to the State Bar, providing a full range of services, including representation of the Bar in all state and federal courts and before administrative agencies; advocacy of Bar discipline and admission cases in the California Supreme Court; and, providing legal advice to the State Bar Board of Trustees, and all State Bar entities, executives, and programmatic clients.

OGC provides legal advice and representation in the following areas: admissions and discipline, antitrust, Bagley-Keene Open Meeting Act, bankruptcy, California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations and rules, real estate, regulatory work, and general corporate matters.

Definition

Under direction, the Legal Secretary II assists legal professional, supervisory, and judicial staff member(s) in accomplishing highly confidential secretarial and administrative duties and responsibilities of the department, unit, or individual legal staff member, to which the position is assigned.

In addition, the LSII coordinates special projects and performs analysis, editing, evaluation, report preparation, and other duties as assigned.

Distinguishing Characteristics

This is an experienced (minimum of three years in legal secretary role), journey-level classification in the Legal Secretary classification series.

It is distinguished from the lower-level Legal Secretary I classification in that incumbents independently perform the full range of legal secretarial and staff support duties.

Incumbents in this classification may serve in an informal lead capacity, assisting, training, assigning, and monitoring the work of lower-level Legal Secretary staff.

The Legal Secretary II is distinguished from the Legal Secretary III classification by the latter's formal lead responsibilities.

Examples of Essential Duties
Duties may include, but are not limited to, the following:

Provides legal secretarial support, including preparing legal briefs, motions, and memoranda.
Formats, edits, assembles documents and enters databases for filing in all state, federal, or State Bar courts.
Assembles and types, in final form, legal pleadings for filing in all state, federal, or State Bar courts, including proofreading and editing documents for accuracy, entering data into a database, and ensuring that litigation deadlines are met. Interprets local court rules for requisite format and several duplications of pleadings.
Checks legal citations, oversees the production of legal documents and distributes documents to the appropriate court and inhouse personnel.
Proofreads, edits, and/or assembles legal documents, including but not limited to pleadings, contracts, subpoenas, legal memoranda, letters, proposals, and/or other documents unique to the department, office, or unit to which assigned.
Serves in a formal trainer capacity for new hires.
Assists others in preparing for committee or other meetings, including, but not limited to, the preparation, distribution, and printing of notices, agendas and materials, and minutes.
Assumes responsibility for secretarial assistance, including, but not limited to, calendaring court appearances; making appointments; creating and maintaining legal files and indices; date stamping, faxing, scanning, and copying documents; and screening and routing telephone calls.
Performs other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described, including paralegal and office support duties within the main areas of (1) legislative support, (2) litigation support, (3) legal and policy research, (4) contract administration, (5) transactions support and (6) executive legal support.
May format, cite, check, and edit Review Department opinions for Judges and maintain version control of all opinions, ensuring their progress from oral argument to timely filing and, at times, publication.
May provide coverage for other Legal Secretaries during staff absences on a rotational basis by assisting direct supervisors of the absentee secretaries.

Employment Standards

Knowledge of:

Workflow principles for maintaining centralized information and data recordkeeping systems.
The complete system of technical processes for providing substantive and procedural legal support.
The relevance and importance of various legislative histories, policy issues, agreements, and other information pertinent to the organization's interests and perspectives in legislative matters from a legislative support perspective.
Broad legal concepts, terminology, documents, and procedures, in