Administrative Assistant to The High School - Landisville, United States - Hempfield School District

Hempfield School District

Verified Company

Landisville, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Administrative Assistant to the High School Principal

Hempfield High School

Job Summary:

Provide support to the High School Principal in a manner that is professional, diplomatic and complies with confidentiality requirements.

Position Information:

Full-Time, 262 days per year, with benefits
Range H3, Starting Salary $20.1 7:30 am 4:00 pm, with 30minute lunch, 8.0 hours/day

Primary Duties and Responsibilities:

Coordinate and facilitate graduation events including ordering diplomas, caps and gowns, flowers, work with outside venue to coordinate event, etc.
Organize Senior Awards including distributing award information to teachers, counselors and organizations, compiling names and addresses, collecting awards, etc.
Receive, update, and distribute curriculum guide pages to be updated by other staff and ensure all updating occurs before going to print or publishing the book.
Prepare school mailings including but not limited to: Back to School Night, Parent Course Selection Night, Keystone results & schedules, etc.
Generate high school communications, using a variety of platforms, to inform staff and community of HS events.
Coordinate building usage for the high school with the custodian, athletic director and department heads and maintain HS calendars accordingly.
Coordinate support and information to other building secretaries and high school support staff on a daily basis.
Collect purchase orders, requests for checks, and monies for student activity accounts.
Collect support staff timecards and personal request forms for all faculty and staff, obtain principal's signature and distribute (for anyone still using paper version).
Complete, copy and distribute monthly faculty agendas, department supervisor agendas, and parent advisory council agendas.
Perform office duties including sorting mail, answering phones, answering questions for faculty and staff and maintaining regular and confidential files.
Distribute room and cabinet keys when necessary. Check access cards and distribute new cards when necessary. Maintain inventory of staff keys.
Reconcile electronic time sheets. Verify hours with employees and make necessary adjustments, as needed.
Generate and process all purchase requisitions for supplies needed at the High School.
Process class coverage forms and enter the data into the district's tracking system.
Perform other duties as assigned.

Qualifications:

Two years' experience as a secretary preferred
High school diploma or equivalent necessary
Diploma from an accredited secretarial training program preferred
Submission of preemployment medical examination (Section 148 of the PA School Code)
Such alternatives to the above qualifications as the Board may find appropriate and

acceptable

Required Documents: