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    Office Assistant, Housing - Lawrence, United States - KU The University Of Kansas

    KU The University Of Kansas
    KU The University Of Kansas Lawrence, United States

    1 month ago

    Default job background
    Temporary
    Description

    Position Overview

    Housing & Residence Life provides on-campus housing to students at KU. The Temporary Office Assistant position will assist with administrative duties; preparation for move-in; and data entry and audits. This position will be based in the Housing & Residence Life administrative office, with 20-35 hours weekly available through August 26. After that time, based on departmental needs, it may be possible to continue work for up to 10 hours/week. Work shifts will be scheduled Monday through Friday, 8 am – 4:30 pm.

    Job Description

    60% - Space Verification & Audits

  • Record all rooms with furniture provided by housing.
  • Record measurements of all areas within student rooms (bed heights, closets, dressers, windows, etc.
  • Assist with room inspections within buildings as needed.
  • Set-up and move furniture within spaces.
  • Organize and record locations/status of Housing & Residence Life Temporary Access Cards.
  • Assist in key audits and managing building access for camps/conferences.
  • Audit all supplies within common spaces located in housing buildings.

    • 25% - Organizing Housing Information/Spaces

  • Clean & organize common spaces used by Housing staff throughout the year.
  • Organize information located in the Housing & Residence Life systems by academic year.
  • Purge outdated materials.
  • Assist in preparing for August Move-In by organizing volunteer information, Housing & Residence Life apparel (shirts & name tags).
  • Clean out and organize front desk areas.
  • Audit all supplies utilized by KU Housing & Residence Life staff.

    • 10% - KU ID Card and Temporary Access Card Assistance

  • Collect KU ID Cards from the KU Card Center.
  • Sort KU ID Cards by student room assignments and distributes to various Housing & Residence Life locations.
  • Sort Temporary Access Cards by student room assignments and distributes to various student locations.
  • Log out Temporary Access Cards assigned to students within the Student Housings room management system (Mercury).
  • Assist the Associate Director with tracking residents that do not have a KU ID Card.

    • 5% - Performs other related work as assigned

    Position Requirements

  • This position requires working on-site.
  • This position requires lifting up to 30 pounds and walking throughout buildings without assistance.

    • Required Qualifications

  • Must have a valid driver's license by the time of hire and maintain the license throughout employment.

    • Preferred Qualifications

  • Basic knowledge of Microsoft Office, including Excel.
  • Writing communication skills.
  • Experience working in an office setting.
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