Marketing Assistant - Tucson, United States - Child & Family Resources
Description
GENERAL DESCRIPTION:
The Marketing Assistant collaborates with the Marketing and Development Teams to support marketing efforts,stewardship activities, and events.
Duties entail administrative and project-based functions including graphic design,photography, event logistics and participation, scheduling, coordinating and executing organizational campaigns, handlingand processing information requests, maintaining team-based databases, preparing analytical reports, and filing.
SUMMARY OF ESSENTIAL JOB FUNCTIONS:
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Essential job functions include the following:
- Helps to develop and execute an annual communications plan, in collaboration with the Marketing & Development team with target goals, objectives, timelines and outcomes.
- Provides ongoing administrative support including preparing and editing graphics, presentations, correspondence and other documents.
- Captures events and testimonials through digital media.
- Helps to maintain and update internal and external database systems.
- Creates and maintains staff directories in collaboration with Human Resources, HiHello and the front desk staff.
- Schedules and coordinates meetings and event logistics including notification of attendees, securing facilities or preparing and hosting virtual platform, and ordering food and supplies.
- Presents marketing initiatives during new hire orientations and staff meetings.
- Monitors, responds to and distributes incoming communications from staff i.e. marketing request forms, questions about marketing, web forms, intranet
- Develops and carries out an efficient documentation and filing system.
- Manages Canva platform and design requests and approvals
- Interacts with internal staff at all levels.
- Assists Marketing with internal requests.
- Serves as a member of the marketing team and supports marketing initiatives.
- Works with PQI to gather information to tell the story of CFR's success.
- Maintains SalesForce database, processes internal Marketing Requests, coordinates and communicates to printer, and internal staff, and generates reports.
- Monitors, responds to and distributes incoming communications.
- Participates in creating new ideas to improve staff engagement and morale.
- Assists Marketing, Development and HR with special projects as needed.
- Interacts with internal and external clients at all levels.
- Performs other related duties as required and assigned
REQUIREMENTS:
- Ability to write and speak in both English and Spanish.
- Associate degree required; bachelor's degree preferred.
- Two years' relevant experience required.
- Strong written and verbal communication skills.
- Google Analytics certifications and/or experience
- SEO Writing experience
- Ability to problem solve, interpret instructions from diverse individuals, and recommend solutions.
- Photography and video capturing experience
- Must be available for all events, meetings and media opportunities in Tucson and Pima County.
- Commitment to adhering to the Association of Fundraising Professionals (AFP) standards and ethics.
- Advanced Microsoft Office skills and database management experience required. SalesForce experience a plus
- Strong organizational skills, attention to detail and ability to multitask.
- Ability to support and implement department projects, policies, goals and objectives.
- Maintain a functional and safe home working space with adequate internet connection for the job.
- Comply with all agency and program policies and procedures including confidentiality, employee conduct, computer usage and dress code.
- Meet program/department's performance and productivity standards.
- Attend required agency and program/department meetings and activities.
- Adhere to the schedule agreed upon with the supervisor.
- Follow and model CFR's core values.
- Participate in PQI initiatives.
- Must be eligible and able to obtain a Level one fingerprint card.
- Must have a valid Arizona driver's license, vehicle and meet agency liability insurance requirements.
ABILITY REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully performthe essential functions of this job.
- Officebased work with frequent sitting and use of hands and fingers for writing, filing and computer usage.
- Moderate twisting, bending, stooping and lifting up to 40 pounds in the performance of assigned duties.
- Ability to use a variety of office equipment and machines as referenced.
- Normal manual dexterity and eyehand coordination required.
- Repeated handwrist movement required.
- Specific vision abilities required by this job include close vision with or without accommodation.
- Meet department performance/productivity standards.
- The nature of the position involves a fastpaced working environment with multitasking of many different duties and
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