- Analyzes and corrects state mandated Management Information System (MIS) reports, as well as 320 apportionment reports.
- Assists the Dean or Registrar with attendance collection and reporting of census data, optical imaging, and the archiving of faculty and student records.
- Assists Information Technology Services (ITS) with all A & R requirements needed for Online Records, and implementation and maintenance of a student information system, including optical imaging, online transcript requests and verifications, archiving faculty and student records, and other technology which interfaces with the student database.
- Represents A & R user interests for student database in technology-related meetings.
- Attends and participate in all user group meetings related to technology.
- Coordinates all activities (analysis, testing, training, documentation) associated with a student information system, including ongoing system enhancements and system upgrades.
- Reviews and recommends software modifications in relation to the ongoing maintenance of a student information system.
- Assesses and coordinates computer training needs for A & R staff, as well as other departments.
- Ensures effective utilization of computer system capabilities by the end users (staff, students, and faculty).
- Trains users (staff and faculty) in the operation of a student information system.
- Assists with long-term, technology related planning in A & R for the student database (SIS).
- Develops, implements, coordinates and directs Admission and Records services, particularly online records.
- Coordinates, edits, and verifies evaluations, rosters, grade functions and online grade reporting
- Coordinates project activities related to archiving, optical imaging, and is the liaison for all counseling needs related to the imaging system.
- Serves as a liaison with the optical imaging system vendor for system upgrades and troubleshooting.
- Provides operational feedback to ITS on the current imaging system and works with ITS staff to solve the interfacing issues.
- Works directly and consults with vendors that support Admission software, division deans and other directors regarding procedures.
- Acts as a resource person, providing technical assistance and policy information to staff and students regarding interpretation of Education Code/Title V regulations and policy.
- Serves on college committees related to Admissions and ITS technology issues.
- Coordinates census, grade, and roster procedures.
- Attends conferences, as needed, to remain current with technology and regulations.
- Analyzes and reviews applications, registration and attendance reports for state MIS and 320 apportionment report.
- Schedules, trains and provides work direction to support staff.
- Helps resolve student complaints and problems.
- Coordinates the distribution of memos/information for all grade-related functions in Admissions, including rosters and attendance forms.
- Education experience (breadth and depth)
- Work experience (breadth and depth)
- Demonstrated ability to work cooperatively with others
- Bilingual ability if applicable
- Demonstrated experience in working with diverse socio-economic communities
- Professional growth activities
- Specialized skills training
- Leadership skills
- Written and/or oral communication skills
- Presentation
- Problem Solving Skills
- Oral communication skills
- Presentation
- Problem-solving skills
- RSCCD Online Application
- Resume - details all relevant education, training, and other work experience
- Present original documents for proof of eligibility to work in the United States.
- Provide a certificate of Tuberculosis Exam.
- Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)
- Comprehensive Medical, Dental, and Vision
- Group Term Life Insurance
- 1 X Annual Salary
- Life Insurance-Voluntary Supplemental Life Insurance
- Optional Voluntary Plans
- Hyatt Legal Plans
- Additional Voluntary Plan
- MetLife, Auto, Home, and Pet Insurance
- Tax Sheltered Annuities
- Leaves
- Vacation Leave - Days are earned per
- Sick Leave - Twelve (12) days of absence for illness or injury with full pay for a fiscal year of service.
- Jury Duty
- Bereavement Leave
- Personal Necessity Leave
- Maternity Leave
- Military Leave
- Family Leave
- Parental Leave
- Participation in School Activities of Children Leave
- Holiday Leave
- For the complete list of paid holidays per fiscal year, click:
- Pension Plans Part-Time Classified Benefits
- Holidays, sick days, and vacations are earned per
- Pension -
- Prorated Holiday Leave
- For the complete list of paid holidays per fiscal year, click
- Medical - The District provides HMO Single medical and dental coverage for employees who work 30 or more hours per week for three (3) consecutive months.
- Pension -
-
Access Technology Specialist
23 hours ago
Braille Institute of America Anaheim, United StatesBraille Institute is a non-profit organization whose mission is to positively transform the lives of those with vision loss. We offer a broad range of free programs, classes and services serving thousands of students of all ages helping to demonstrate that vision rehabilitation i ...
-
Admissions & Records Technology Specialist
2 weeks ago
Rancho Santiago Community College District Orange, United StatesLocation : · Orange, CA · Job Type: · Full-Time, 40 hours/week; 12 months/year · Job Number: · CL · Division: · SCC Continuing Education · Opening Date: · 05/23/2024 · Closing Date: · 6/13/2024 5:00 PM Pacific · FLSA: · Non-Exempt · Bargaining Unit: · California Sc ...
-
Technology Specialist
3 weeks ago
City of Hope Irvine, United States Full timeJoin the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care lo ...
-
Technology Specialist
3 days ago
City of Hope Irvine, United StatesJoin the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hopes growing national system includes its Los Angeles campus, a network of clinical care loc ...
-
Training for Event Technology Specialist
2 weeks ago
Velocity Enterprises Park, United StatesIn our block lessons, you will alternate between our event venues and the Louis-Lepoix-Schule in Baden-Baden. You will go through all relevant areas of training in our company, allowing for a practical and company-specific education. This includes learning the technical implement ...
-
Technology Specialist
3 weeks ago
Twintel Solutions Garden Grove, United StatesJob Description · Job DescriptionSalary: $24.00 hourly · Who we are: · We are Managed Service Provider (MSP) in IT. We provide Technology Department services for other businesses We do all that is technology. · The Workplace: · Twintel is a fast-paced tech company with a highly m ...
-
Technology Specialist
1 week ago
ICON Consultants, LP Duarte, United StatesThis position provides second level support in a MAC and/or PC computer based environment including troubleshooting and resolving problems and providing first-line customer service. · This position provides support for PC and MAC computers and is responsible for the replacement o ...
-
Technology Specialist
1 week ago
Twintel Solutions Garden Grove, United States**Who we are**: · We are Managed Service Provider (MSP) in IT. We provide Technology Department services for other businesses We do all that is technology. · **The Workplace**: · Twintel is a fast-paced tech company with a highly motivated team of IT professionals. With a focus o ...
-
Technology Specialist
5 days ago
BCG Attorney Search Los Angeles, United StatesJob Overview: A law firm in Los Angeles, CA, is seeking a skilled Technology Specialist to join their team. The ideal candidate will be crucial in drafting patent applications, corresponding with patent offices, advising patent litigation teams, and conducting interviews with inv ...
-
Technology Specialist
2 days ago
City of Hope Duarte, United StatesJoin the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hopes growing national system includes its Los Angeles campus, a network of clinical care loc ...
-
Technology Specialist
1 week ago
Insight Global Duarte, United StatesJob Description · This position provides second level support in a MAC and/or PC computer based environment including troubleshooting and resolving problems and providing first-line customer service. · This position provides support for PC and MAC computers and is responsible for ...
-
Technology Specialist
1 week ago
Insight Global Duarte, United States· • This position provides second level support in a MAC and/or PC computer based environment including troubleshooting and resolving problems and providing first-line customer service. · • This position provides support for PC and MAC computers and is responsible for the repla ...
-
Information Technology Support Specialist
2 weeks ago
Akkodis Irvine, United StatesAt Akkodis, we use our insight, knowledge, and global resources to make exceptional daily connections. With 60 branch offices located strategically throughout North America, we are positioned perfectly to deliver the industry's top talent to each of our clients. Clients choose Ak ...
-
Technology Support Specialist
3 weeks ago
Mayfield Senior School Pasadena, United StatesDescription · Mayfield Senior School of the Holy Child Jesus, a 9-12 independent Catholic girls' school in Pasadena, California, seeks a highly responsive and customer-service driven Technology Support Specialist to provide support to students, faculty, and staff in a school wit ...
-
Admissions & Records Technology Specialist
2 weeks ago
Rancho Santiago Community College District Santa Ana, United States**Admissions & Records Technology Specialist** · **Rancho Santiago Community College District** · **Salary Range**: Grade 15: $72, $92,770.14/year · **Job Type**: Full Time · **Job Number**: CL · **Location**: Orange, CA · **Division**: SCC Continuing Education · **Closing**: 6/ ...
-
Court Technology Specialist
2 days ago
California Central Bankruptcy Court Riverside, United StatesMain content Job Details for Court Technology Specialist · Court Name/Organization: California Central Bankruptcy Court Overview of the Position: The position is responsible for providing high quality customer service and supporting all audio-visual needs and end-user technol ...
-
Information Technology Specialist
1 week ago
LeadStack Inc. Torrance, United StatesLeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to par ...
-
Information Technology Specialist
2 days ago
Woodside Homes Corona, United StatesAbout Woodside Homes: · Since 1977, the Woodside Homes name has been synonymous with integrity, excellence, and design innovation. As one of America's top 30 homebuilders, we are committed to providing the knowledge, experience and processes that encourage our customers to realiz ...
-
Sr. Technology Specialist
3 weeks ago
City of Hope Duarte, United States Full timeJoin the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care lo ...
-
Information Technology Support Specialist
5 days ago
Akkodis Irvine, United StatesAt Akkodis, we use our insight, knowledge, and global resources to make exceptional daily connections. With 60 branch offices located strategically throughout North America, we are positioned perfectly to deliver the industry's top talent to each of our clients. Clients choose Ak ...
Admissions & Records Technology Specialist - Orange, United States - Rancho Santiago Community College District
Description
Location : Orange, CAJob Type: Full-Time, 40 hours/week; 12 months/year
Job Number: CL
Division: SCC Continuing Education
Opening Date: 05/23/2024
Closing Date: 6/13/2024 5:00 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: California School Employees Association 579
Start Date: Contingent upon the Board of Trustee's approval.
Site: Orange Education Center
2023 CSEA Annual Salary: Grade 15: $72, $92,770.14/year
Work Schedule: Monday -Thursday 8:00 am - 6:00 pm, Friday 8:00 am - 12:00 pm
Job Description
CLASS SUMMARY
Under the general supervision of the Dean of Admissions and Records and/or Registrar, this position works and makes decisions independently. The Admissions & Records Technology Specialist's primary emphasis is on the coordination of all technology software and hardware components within Admissions as well as coordinating and implementing the Student Information System (SIS) upgrades/components and its many technological interfaces. The position is responsible for providing training to staff and faculty on the use of the SIS and Online Records, which includes online applications, online grades, and online records. The position assists the Dean and Registrar with the evaluation, analysis and modification of technical and complex tasks and reports. Lastly, the position coordinates the activities of all Admissions support staff, as well as short-term registration staff.
REPRESENTATIVE DUTIES
ITS/Online Records/GLINK/ (SIS)
This classification reports to the designated Administrator/Manager.
KNOWLEDGE AND ABILITIES
Understand and provide direction for coordination of A & R technology used for Online Services, online interfaces, and archiving for a two-college system; work cooperatively and independently under the general supervision of the Dean of Admissions and/or the Registrar, and provide technology coordination for an entire admission's staff, computer services, as well as other student services within the district, as well as for college staff; take responsibility and use professional judgment based on established college policies, Education Code statutes and Title 5 regulations; communicate effectively orally and in writing and demonstrate current knowledge of A & R technology in providing high quality services.
Job Qualifications
MINIMUM QUALIFICATIONS
Training and Experience
AA degree and three years work experience, or five years of progressive admissions experience, with a major emphasis in technology or online services. Knowledge of online information records systems and A& R technology as it relates to registration, admissions, attendance, grades, archiving, and record keeping is required.
ABOUT RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT
Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The District includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.
EEO STATEMENT
The Rancho Santiago Community College District (RSCCD) is committed to the concept and principles of staff diversity and equal employment opportunity by prohibiting discrimination based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. Applications from all persons interested in the position are encouraged.
SELECTION CRITERIA
Application Screening
In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:
Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool.
Interview
Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:
Application Procedures
To ensure full consideration, all applicants must submit a complete Rancho Santiago Community College District online application that includes the items listed below by the position's closing date. Recruitment will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review.
A Complete Application Packet Must Include the Following:
The selected candidate is required to complete the following before employment as part of the onboarding process:
Permanent employees who work 20 or more hours per week. For a detailed Benefits summary, click
Permanent employees who work 19 or less hours per week.
Non-permanent temporary employees.
