Event Coordinator - Chesterton, United States - The Allure Event Center

The Allure Event Center
The Allure Event Center
Verified Company
Chesterton, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
The Allure Wedding and Event Center in Chesterton, IN is Northwest Indiana's premier wedding and event venue.

Our exquisite facility offers indoor and outdoor wedding ceremonies, full catering services, and a breathtaking banquet room with an outdoor patio overlooking the beautiful local Chubb Lake.

The Allure Wedding and Event Center also offers a venue in LaPorte Indiana. Event Coordinators will be scheduled to work at this location as needed.

We are currently hiring for "Part-Time" and "Full Time" Event Coordinators. Compensation packages are commensurate with experience for "Staff-Level 1" and "Senior" positions.

Event Coordinators are required to manage events on Fridays and Saturdays, and occasionally we do have Sunday events. During the week, Event Coordinators generally have two days off, which are determined by workload commitments.


Responsibilities

Expectations
*Timely response to wedding leads and client questions (at least within 24 hours, ideally 1-3 hours). *Meet all established event and accounting deadlines. *Uphold a high standard of honesty, work ethic, accountability and professionalism. *Support team members with any and all job duties as needed. *Be available at times to assist team members outside of regularly scheduled hours if needed. *Be willing to assist in any other tasks requested by management. *Be professional and accountable in all interactions with clients, client family members, external vendors and team members.


Duties

  • Provide onsite management of assigned events. Serve as the Allure's representative, providing direction and effective execution of all events, in a professional and friendly manner.
  • Work with the Client/Clients beginning with initial contact through execution of the event, be onsite at the property for rehearsals, ceremonies, weddings, and related activities.
  • Maintain knowledge of The Allure's policies, and services; ensure that The Allure is accurately represented while maximizing guest satisfaction and profitability with each client interaction.
  • Develops and maintains strong client relationship by being proactive and responsive to the client's needs during the wedding planning and event delivery process.
  • Coordinates and clearly communicates with all The Allure's staff and Management to ensure all necessary details and details are implemented.
  • Manage new and incoming wedding leads, inquiries, and sales for the venue.
  • Convert prospective clients into committed customers through onsite visits/meetings, property tours and proactive communication.
  • Assist with preparation of Customer Event Contracts and Agreements, and Event Detail charges.
  • Coordinating and communicating all details leading up to and delivery of the event coordinating, confirming, and communicating all details regarding outside vendors to relevant parties
  • Implement and coordinate postevent followup (obtaining reviews of the event, maintains customer/client relationship encouraging referrals through Thank You, anniversary, and/or holiday notes)
  • Be open and available to "oncall" duties during the peak wedding season if needed.
  • Work with our Marketing and Social Media Representative to increase and maintain a strong social media presence and contribute to our Wedding bookings.

Available shifts and compensation:
We have available shifts all days of the week. Compensation depends on your experience.

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