Ap / Payroll Accountant - New York, United States - Coordinated Behavioral Care, Inc.

Coordinated Behavioral Care, Inc.
Coordinated Behavioral Care, Inc.
Verified Company
New York, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Reports to:
Chief Financial Officer or designee

Purpose:

Under the general direction of the Chief Financial Officer (CFO) or designee, the AP/Payroll Accountant will be responsible for managing the fiscal component of all accounting processes and controls from purchase order to recording of cash disbursements for non-claim related expenditures.


Minimum Education Requirements:


  • Bachelor's degree in management, Finance, Accounting or related field from an accredited college or university.

Experience Requirements:


  • Minimum of three (3) to five (5) years of experience as a AP/Payroll Accountant.
  • Experience in accounts payable processes and controls.
  • Excellence in organizational management with the ability to learn new and best practices.
  • Capacity to adapt new technology and automation to streamline primary functions of the fiscal department.
  • Experience with Business Central 365 a plus but not required.
  • Analytic and decisive decision maker with the ability to prioritize and communicate with other finance and cross functional resources to achieve organizational goals and problem solving on tasks at hand.
  • Commitment to quality and datadriven reporting.
  • Strong written and verbal communication skills.
  • Actionoriented, flexible, and innovative to enhance the AP processes and controls.

Essential Duties and Responsibilities

  • Monitor all vendor contracts and supplier agreements (e.g. payor, external vendor, network agency, etc.)
  • Strengthen and grow relationships with vendors and suppliers through timely payments.
  • Review invoices for appropriate documentation prior to payment
  • Process payments and record them into the general ledger.
  • Conduct monthly review of accounts payable operations to make sure invoices and receipts are properly recorded.
  • Review general ledger to ensure accuracy of expense coding and accounts payable aging reconciliation.
  • Partner with the CFO to analyze and forecast expenses and cash disbursement cash flow.
  • Maintain CBC AP/Payroll fiscal policies and periodically assess the efficiency of CBC workflows and recommend changes when necessary.
  • Assist in the preparation of regular accounts payable reports, document activities, and expenditures.
  • Reconcile and manage monthly credit card, Verizon statements and program advance per providers.
  • Responsible for managing and implementing allocations of expenditures for CFR and grant reporting.
  • Maintain communication with the CFO, SVP and Managers to ensure expenses are allocated correctly.
  • Cross train with accounts receivable department to serve as a backup.
  • Assist the Finance department as needed.

Payroll

  • Maintains payroll operations by following policies and procedures; reporting needed changes, collecting, calculating, and entering data.
  • Process payroll biweekly using provided software, create the payroll journal entry and post in the accounting software.
  • Execute ADP's time and attendance processing and interface with payroll.
  • Manage workflow to ensure all payroll transactions are processed accurately and timely.
  • Perform payroll department operations, update payroll records by entering changes in exemptions, insurance coverage, garnishments, direct deposit information, savings deductions, garnishments and department/division transfers.
  • Determines payroll liabilities by calculating employee federal, state income, social security taxes and employer's social security, and unemployment payments.
  • Reconcile payroll prior to transmission and validate confirmed reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
  • Answer employee related payroll questions as needed.
  • Understand proper taxation of employer paid benefits.
  • Resolves payroll discrepancies by collecting and analyzing information.
  • Process accurate and timely yearend reporting when necessary (W2, W2c, 1099 etc.)
  • Oversee and verify the information for the annual Worker's Compensation audit with CBC's WC vendor.
  • Creates ad hoc reports out of the AP/Payroll software as needed.
  • Coordinate with HR to ensure that benefit withholdings, deductions, etc. are accurate.
  • Ensure that ADP prepares and submits monthly and quarterly employment statistics for the Department of Labor
  • Prepare 941 reconciliations for audit review.
  • Reconcile benefit contributions on a biweekly basis.
  • Assist the Finance department as needed.

Miscellaneous

  • Performs other duties as assigned.

Qualifications

  • Proficient interpersonal skills and the ability to work with internal and external stakeholders: colleagues, members, network providers and government agencies related to AP/Payroll fiscal activities.
  • Eagerness to participate in a team environment towards accomplishing shared goals.
  • Exceptional competency in written, interpersonal, verbal, and computational skills to present and document records in accordance with project standards and organizational needs.
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