Administrative Assistant, Office of Admissions - Harrisonburg, United States - James Madison University

James Madison University
James Madison University
Verified Company
Harrisonburg, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

Working Title:
Administrative Assistant, Office of Admissions


State Role Title:
Administrative and Office Specialist III


Position Type:
Full-time Staff (Classified)


Position Status:
Full-Time


College/Division:
Admissions


Department:
Admissions Office


Pay Rate:
Maximum Starting


Specify Range or Amount:
$40,000


Is this a JMU only position? No


Is this a grant-funded position? No


Is this a Conflict of Interest designated position? No


Beginning Review Date:04/18/2024


About JMU:

Mission

We are a community committed to preparing students to be educated and enlightened citizens who lead productive and meaningful lives.

Vision
To be the national model for the engaged university: engaged with ideas and the world.

Who We Are

Located in the heart of Virginia's beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C.

and Richmond, VA.

With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia.

JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff.

The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty.


JMU offers thriving programs in the liberal arts, science and technology, and professional disciplines at the undergraduate, master's and doctoral levels.

The university is committed to expanding diversity, fostering equity and inclusion, and supporting superlative teaching and scholarship.

JMU has achieved national recognition for the high quality of its academic programs, focus on maintaining strong student/faculty interaction, and innovative faculty research.


General Information:

The Office of Admissions seeks an Administrative Assistant.

The mission of the Office of Admissions is to support the University's commitment to excellence by recruiting, accepting, and enrolling those students who are able to contribute to and benefit from the University's challenging array of academic and extracurricular programs.


Duties and Responsibilities:


  • Provides advanced administrative and clerical support of the highest professional level for the Director of Admissions and the Office of Admissions.
  • Provides administrative support for the Director of Admissions including maintaining all Director's correspondence with applicants, serving as primary point of contact to answer the Director's phone, and maintaining the Director's calendar.
  • Serves as the primary contact to answer questions from departments, the President's office, Vice Presidents' offices, prospective students and their families, guidance counselors, on behalf of the Director.
  • Coordinates all department travel by scheduling and ordering vehicles. Communicates with travel agencies, high school guidance counselors and college fair colleagues.
  • Manages departmental travel budget.
  • Coordinates the review process for applicants recommended for admission; administers the process for admitted students requesting deferrals.
  • Serves as backup to the Senior Administrative Assistant/Budget Officer.

Qualifications:


  • Required Qualifications
  • Excellent verbal and written communication skills with the ability to interact effectively and professionally with multiple customer bases.
  • Proficiency in Microsoft Office Suite, particularly Outlook.
  • Ability to plan, organize, and prioritize work assignments.
  • Budget management experience.
  • Ability to manage confidential and sensitive information.
  • Ability to work independently and as part of a team.
Additional Considerations

  • General knowledge of admissions and the college environment.
  • Knowledge of university used systems eVA, AiM, and Chrome River.
  • Knowledge of the PeopleSoft Programs (Student Administration system and Finance).

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice:

After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States.

James Madison University uses the E-Verify system to confirm identity and work authorization.


EEO Statement:


James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination.

This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

Anyone having questions concerning discrimination should contact the Office for

Equal Opportunity:
**Reasonable Acco
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