Scheduling Coordinator - Gilbert, United States - RightWorks

RightWorks

Verified Company

Gilbert, United States

3 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Position:
Scheduling Coordinator

Pay:

$45K+ (Depends on Experience)
Office hours are 7am-4pm Monday-Friday

Job brief

We are looking for a Scheduling Coordinator to join our team and coordinate and maintain the schedule for one of our senior managers.

Scheduling Coordinator responsibilities include setting up appointments, managing travel bookings and rescheduling meetings in a timely manner.

Ultimately, you will work directly with a senior manager to ensure their schedule and conferences are maintained as needed.

Responsibilities

Send out reminders for scheduled meetings
Reschedule or cancel meetings in a timely manner
Manage and confirm travel bookings and arrangements
Keep stakeholders informed of project timelines and associated deadlines
Document scheduling processes and keep thorough records
Perform other administrative tasks when required

Requirements and skills

Proven work experience as a Scheduling Coordinator or similar role
Advanced proficiency in scheduling software
Extensive experience with office software, including MS Word, Excel and Outlook Express
Advanced knowledge of confirming and rescheduling appointments, as well as recordkeeping practices
Experience in managing travel bookings and arrangements
Expertise with keeping stakeholders informed of schedule changes and answering queries
Ability to coordinate meetings with venue availability
Relevant training and/or certifications as a Scheduling Coordinator