Program Assistant - Juneau, United States - COUNTY OF DODGE

COUNTY OF DODGE

Verified Company

Juneau, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Status:

Full Time, Non-Exempt**
Starting Wage:$19.29/hr.***:

Department:

Human Services & Health**:

Position Open Until Filled - Application Review Date:May 24, 2024**:

_Monday - Friday 8:00 am - 4:30 pm_:

Dodge County offers a generous benefits package including:

Paid Time Off (PTO)
available for use after 30 days of employment
10 observed paid holidays
Health, Dental, Vision Insurance
Health Savings Account (HSA) with employer contributions
HRA
Life insurance, Longterm disability and Flex spending
Participation in the Wisconsin Retirement System (WRS)

ESSENTIAL FUNCTIONS

Greets and assists visitors. Notifies office staff of visitors, appointments, or schedules appointments as appropriate.
Answers phone calls and routes within the assigned department as appropriate.
Responds to inquiries regarding programs, services, or complaints and refers individuals to appropriate staff.
Assists with mail distribution.
Orders office and miscellaneous supplies as directed.
Coordinates repair service for multifunction machines and vending machines as required.
Schedules appointments, conference rooms, and vehicles or transportation, as required.
Creates, proofs, edits, and/or formats routine correspondence, newsletter articles, etc.
Enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
Performs routine office clerical functions; opens and distributes office mail; files, faxes, and photocopies documents; maintains office supplies, materials, and equipment.
Provides backup assistance to other Department personnel as needed.
Provides support to the nutrition program:
Enrolls individual in the senior dining program.
Distributes monthly menus to ADRC partners (libraries, stores, media).
Reports meal site counts to catering service.
Orders supplies for meal sites.
Provides dining center staff with required information and forms.
Assists with distribution of farmers market vouchers.
Verifies new transportation rider eligibility and establishes accounts. Assists with coordinating transportation requests.
Prepares, posts, distributes, and tracks computerized agenda documents, information packets and public notices. Records minutes as needed.
Assists with creating and editing written and electronic marketing materials outlining the programs and services offered through the ADRC.
Organizes and maintains all resource information in a variety of formats files, brochure racks, displays, website, computer database, printed directories, handouts, etc.
Contacts local resources to collect and update information on available resources.
Disseminates programming information in a variety of formats such as radio, website, newspapers, print material ,and social media sites.
Maintains and updates the ADRC website and other social media platforms in accordance with County policy. Ensures there are no accessibility barriers by people with disabilities.
Other duties as assigned.

REQUIRED JOB COMPETENCIES

Creativity and knowledge of design concepts for creating communication materials such as brochures, flyers, displays, etc.
Knowledge of community resources and effective marketing strategies.
Ability to establish and maintain accurate records of assigned activities and operations.
Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring mínimal direction and supervision.
Ability to think quickly, maintain selfcontrol, and adapt to stressful situations.
Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
Ability to perform mathematical calculations required of this position.
Ability to communicate clearly, concisely, and effectively in English in both written and verbal form.
Skill in researching and understanding complex written materials.
Ability to prepare and maintain accurate and concise records and reports.
Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
Ability to handle sensitive interpersonal situations calmly and tactfully.
Ability to maintain professionalism at all times.
Ability to maintain effective working relationships with individuals within and outside the organization.

PHYSICAL AND WORK ENVIRONMENT

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking,