Cl6291 Facilities Specialist @ Facilities - Hemet, United States - Hemet Unified School District
Description
POSITION INFORMATION:
Position Title:
_ _**_Facilities Specialist_
Location:
_Facilities Department_
_ Work Hours/Days:
_ _8 hours per day | Monday - Friday_
_ Work Year:
_ _12 Months_
_ Salary:
_ _$5,115 - $6,219 per month (Range 37)_
APPLICATION REQUIREMENTS
- Detailed, updated resume (relevant to this position) and work experience information is REQUIRED, as it will be factored in for the recruitment process and salary placement.
- Typing Proficiency Certificate
**Obtained within the last three years of posting deadline
**Gross and net words per minute must be listed on certificate
**Online certificates will be accepted
**First and Last Name must be listed on certificate
- Two Letters of Recommendation (dated within the last year)
TYPING PROFICIENCY CERTIFICATE:
If you currently hold a position with Hemet Unified that requires a typing speed of at least 45 net wpm you do not have to provide proof of typing proficiency certificate.
PLEASE NOTE:
APPLICATION REQUIREMENTS:
JOB REQUIREMENTS:
WHAT HAPPENS AFTER I APPLY?
FACILITIES SPECIALIST
JOB SUMMARY
Under general supervision of department management designee, to contribute to the efficient operation of
the Facilities Planning Department through a wide variety clerical, secretarial and technical duties;
Assignments in this class are characterized by the performance of a wide variety of clerical and
secretarial work.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
- Manage and distribute construction contracts and consultant agreements;
- Assist with and coordinate public bids;
- Documents and tracks construction warranty issues;
- Monitor and check contractor certified payroll reporting and respond to labor compliance inquiries;
- Have familiarity with basic construction terms and construction documents;
- Assists with state and/or construction related reporting;
- Assists with gathering, assembling, tabulating, proofing, extending, verifying, balancing,
- Collects and reconciles developer fees / community facility districts;
- Assists with and receives, audits and processes invoices and assembles and matches purchase
special or similar project fund budgets;
- Makes mathematical calculations;
- Establish and maintain complex, interrelated filing systems and records;
- Review and check documents, records, and related forms for accuracy, completeness, and
- Give out information in person or by telephone where judgment, knowledge and interpretation of
- Collect and compile statistical or financial data and other information for inclusion into special
- Make travel and conference arrangements;
- Evaluate communication priorities, keep administrator informed, and relay information accurately
- Create and process a variety of documents including correspondence, narrative and statistical
- Gather data and information and assume responsibility for replying to various requests and
- Serve as administrative support to various committees;
- Act as a liaison, receive and handle telephone and personal contacts from schools, staff, other
- May prepare daily and monthly records;
- Operate a variety of office equipment including a computer, printer, scanner, calculator, copy/fax
- Maintain site personnel files;
- Perform other related work as may be required.
EMPLOYMENT STANDARDS
KNOWLEDGE AND ABILITIES
Knowledge of:
- The functions, organization, rules, procedures and programs of the facilities department;
- Modern office procedures and practices including complex filing systems, receptionist telephone
- Office machines and equipment including the use of a computer;
- General public relations;
- Basic mathematical, leger, statistical procedures;
- Correct English usage, spelling, grammar, vocabulary, and punctuation.
Ability to:
- Perform secretarial and clerical work involving the use of independent judgment;
- Maintain strict confidence concerning job related information, including preparation of confidential
- Compose correspondence using own initiative;
- Carry out assignments with mínimal supervision;
- Work autonomously and make independent decisions;
- Learn and utilize new and current technologies;
- Organize, manage, and perform multiple simple and complex tasks, set priorities and meet
- Analyze situations accurately and adopt an effective course of action;
- Meet
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