- Greet trainees as they enter the building, determine their needs, answer questions, and grant access to training area.
- Answer, screen, and direct inbound calls.
- Assist with making copies, preparing workbooks, and other materials for handout.
- Provide coverage for Training Officer when they are out of the office.
- Assist Training Officer in preparing classroom each day by ensuring a neat and orderly environment, ensuring snacks/water are stocked, and reporting maintenance issues.
- Assist with managing agency schedules and updating them using Microsoft Excel.
- Perform data entry into Learning Management System (class attendance, roster creation, etc.).
- Assist with training logistics and planning (example: scheduling classes and meetings, ensuring room availability, assisting with travel arrangements, managing inventory and ordering supplies),
- 30% of the time this position will assist with grant management work. This includes:
- Associate's Degree or Bachelor's Degree preferred in any field of study.
- Candidates with at least seven years of experience providing administrative assistance, secretarial, office management, assistant management, or similar role will be considered.
- Grant management experience is helpful, but we will train the right candidate.
- Customer Service Skills – Ability to greet and assist visitors with a professional demeanor, manage customer inquiries, and provide general support with a focus on excellent service.
- Communication Skills – Strong verbal and written communication skills
- Organizational Skills – Proficient in managing schedules, planning logistics, and handling multiple tasks simultaneously.
- Technical Skills - Must be proficient with Microsoft Word and Excel
- Problem Solving Skills – Must be able to identify issues and implement or suggest solutions.
- Initiative and Independence – Capable of working independently to manage time effectively, prioritize tasks, and take initiative especially when the Training Officer is unavailable.
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Administrative Assistant - Jackson, United States - Harvey Nash
Description
Position: Administrative Assistant
Location: Jackson, TN (Hybrid)
Duration: 12 Months, likely to extend or convert
Pay Rate: $28.00 per hour
Job Description:
Responsibilities include, but are not limited to:
Preparing grant contracts (mail merging templates off Excell worksheet)
Reviewing documents for accuracy
Reconciling invoices for reimbursement
Maintaining notes
Saving email documentation
Qualifications:
Skills:
*Benefits will also be available and details are available at the following link: Harvey Nash Benefits
