Executive Administrative Assistant Ii, President's - Towson, United States - Towson University

Towson University

Verified Company

Towson, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Summary
Towson University (TU) is one of the nation's top 100 public universities.

Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland.

Towson University values diversity and fosters a climate that is grounded in respect and inclusion to cultivate the intellectual and personal growth of the entire university community.

This position will serve as the Executive Administrative Assistant II managing the President's daily complex schedule.

This individual will manage competing priorities, handling requests in a quick and efficient manner while working with highly confidential and sensitive information in a fast-paced environment and possessing exceptional communication, interpersonal, organizational, and problem-solving skills.

Responsibilities and Duties

The responsibilities for this position include the following:

Administers the President's daily complex schedule with oversight from supervisor; prioritizes conflicting needs; handles sensitive matters and ensures deadlines are met in a fast-paced environment; serves as a representative of the President in contacting top level executives; schedules appointments and confirms engagements; tracks meeting and engagement requests in conjunction with supervisor; meets with supervisor regularly to evaluate, confirm, and adjust the calendar as needed; must be prepared to rearrange schedule quickly and efficiently; maintains yearly calendar of recurring events, retreats, etc. and keeps supervisor informed of any additions/changes, as necessary
Interacts with officials, faculty, and staff at all levels and the public to provide accurate information and timely responses to inquiries as needed; provides accurate/timely information requiring comprehensive knowledge of institution policies, procedures and special issues; interacts with internal/external staff of offices including USM Chancellor, USM Board of Regents, USM Office, University Foundation, local boards and affiliates with which the President is involved and Presidents of other institutions
Provides administrative support for supervisor, assisting in meeting preparation for the President
Covers daily functions of the office in the absence of other administrative support, including reception; assists other office team members when necessary and is available to help with special projects for other members of the staff
Performs other duties as assigned as they arise

Qualifications and Skills

Required Qualifications:

High School diploma or equivalent
Six years secretarial experience, one year of which was providing primary secretarial support to a key administrator.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications:

Four years of experience scheduling/handling confidential and sensitive information in a fastpaced environment
Experience with Csuite scheduling
Demonstrated ability to handle competing priorities
Exceptional organizational skills
Demonstrated knowledge and experience working with Microsoft software products including Excel, Word and PowerPoint

Salary and Benefits
$52,266 annually and full University benefits that include annual leave, up to 15 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission.