Ca: School Operations Manager - Los Angeles, United States - Green Dot Public Schools (CA)

Description

OPPORTUNITY
The School Operations Manager (SOM) is critical to the successful and efficient operation of our schools.

The SOM leads all non-instructional functions of the school, enabling the Principal and other instructional staff to focus on student achievement.

Your responsibilities will include leading Finance & Purchasing, Student Information & Reporting, the School Nutrition Program, Facilities, Student Enrollment and Lottery, Student Health and Safety, Event Planning & Coordination and Federal and State Compliance.

You will report to the Principal and manage a school operations team, including a Parent Coordinator and Office Assistant. You will receive support and guidance from our district office Operations team to successfully carry out these responsibilities.


ESSENTIAL RESPONSIBILITIES
> Team Management:
Lead the school operations team; set both performance and development goals for the Parent Coordinator and Office Assistant; collaborate with the broader Green Dot school operations staff learning community, including other School Operations Managers, to drive operational best practices across the region

> Finance and Purchasing:
Lead procurement and purchasing for the school including placing orders, inventorying items received and handling returns/exchanges. You will manage cash receipts, deposits, payroll, staff reimbursement forms and substitute teacher tracking; coordinate with our Finance & Accounting Team to ensure effective implementation of financial policies; provides assistance to the Principal with budget management

> Student Information and Reporting:
Manage the student information system and attendance reporting and intervention process; coordinates with Green Dot's Knowledge Management Team with regards to data audits and reporting; ensure confidentiality and security of files and all information pertaining to students, parents, staff, and community

> School Nutrition Program:
Oversee the School Nutrition Program, including managing servers, coordinating with meal vendor, ensuring compliance, conducting monthly food safety audits and ensuring meal program financial health

> Facilities:
Manage routine maintenance requests for school in Green Dot's work order system, ensuring maintenance, janitorial and pest control services are properly carried out; oversee the upkeep of the school's facilities and coordinate with our Facilities team to implement school facility projects

> Student Enrollment and Lottery:
Manage enrollment cycle at the school and admissions and enrollment database with support from our Operations team, including student recruitment, lottery and waitlist management and parent enrollment orientations

> Student Health and Safety:
Manage school safety processes and compliance, including administering trainings, coordinating drills and safety audits, act as the liaison with the security vendor; partner with Principal and Green Dot's Security team to respond to emergencies

> Event Planning & Coordination:
Plan and coordinate logistics for school events and activities as needed, including back to school nights and parent conferences/meetings; coordinate with bus companies for regular and field trip transportation

> State & Federal Compliance:
Ensure compliance requirements are completed on time

Oversee other tasks or special projects as needed


QUALIFICATIONS
> have a Bachelor's degree

> have a minimum of two years of professional experience (four is preferred), with at least one year of experience managing others or multiple large-scale projects; prior school experience is a plus

> are bilingual/highly proficient in Spanish/English - both verbal and written communications (preferred)

> have demonstrated initiative, leadership and tenacity

> pay acute attention to detail coupled with the ability to think and act strategically

> have strong analytical, critical thinking and creative problem-solving skills

> have excellent interpersonal and communication skills (written and oral)

> are highly proficient in Microsoft Word, PowerPoint, Excel and Outlook; and are comfortable learning new computer programs

> have the ability to handle multiple tasks and perform well under pressure

> can maintain a positive, "can-do" attitude at all times

> have a high level of personal responsibility and drive toward ambitious goals

> have a dedication to customer service

> have the ability to complete tasks and projects effectively and on-time, and to exercise discretion in the dissemination of information.

> are dependable, humble, have a sense of humor and a rock-solid commitment to Green Dot's mission and the communities we serve

> will need to pass a TB test and background check at time of offer

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to perform the job.

COMPENSATION
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