Undergraduate Program Administrator - Princeton, United States - Princeton University

Princeton University

Verified Company

Princeton, United States

4 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Overview:

The Undergraduate Program Administrator at the School of Architecture is responsible for overseeing all aspects of the undergraduate program and managing all aspect of the Urban Studies Minor Program and the Architecture and Engineering Minor.

This position will work closely with the Academic Programs Manager, Director of Undergraduate Studies (DUS), and the Director of the Urban Studies Program.

The incumbent will interface between the undergraduate students, the Office of the Registrar, the Office of the Dean of the College, and other administrative units.

The person in this position is outgoing, detail orientated, able to work independently as well as with a team, and enthusiastic about supporting undergraduate students.

Responsibilities:

Undergraduate Program Responsibilities

Recruit students to the undergraduate program within and outside of Princeton
Review, update and communicate requirements for Architecture undergraduate degree to students, disseminating student policies and pertinent information through multiple media outlets including print, website and social media
Analyze and update degree progress reports to ensure that students are meeting department and graduation requirements, discussing with Director of Undergraduate Studies (DUS) and students as required
Collaborate with the Academic Programs Manager and the DUS to schedule all Department undergraduate courses including planning and maintenance of existing courses, assistance with new course requests, room scheduling, precept/lab scheduling, etc. following course scheduling policies
Serve as the liaison between the Office of the Dean of the College and the Office of the Registrar on issues related to undergraduate course scheduling, grading, enrollment, academic progress and degree completion
Collaborate with the DEI office with recruiting and retaining students
Responsible to manage CIS system for term courses, scheduling departmental exams and independent work schedules (Senior Thesis and JP).
Collaborate with engineering to manage the Architecture and Engineering Minor
Responsible for organizing and executing the undergraduate portion of recruiting events such as the Princeton Preview, Academic Expo, Open House, etc and for departmental events including Welcome to SoA, Class Day, Graduation, Senior Dinner, etc. with other departmental staff
Create connections with highschools that focus on architecture
Collaborate with studio faculty and events planner for scheduling studio travel twice per year, each during winter and spring break
Oversee key processes for seniors, including advisor selection, Senior Thesis submission to Mudd Library, Thesis Awards, and Departmental honors
Manage undergraduate admissions portfolio review process
Respond to student and prospective student inquires, assisting students with leaves of absence and support services
Collaborate with the business manager to process SAFE requests

Urban Studies Minor Responsibilities

Responsible for the complete administration of the Urban Studies Minor, a program open to all undergraduates from all disciplines across campus
Collaborate with the Director and Associated Faculty in migrating the program from a Certificate to a Major/Minor
Manage communications and outreach to interested students to grow the program
Run reports and track progress using TigerHub ensuring all course requirements are met
Review courses that count toward the minor with the Director of Urban Studies including crosslisted courses; provide this information on the Urban Studies website and to the Registrar Degree Progress Report
Plan, organize and execute Urban Studies activities including Class Day, Academic Expo, Career Conversations, the Urban Thesis Symposium, Senior Thesis Colloquium, Spring Princeton Preview, and the Research Methods Workshops in collaboration with the Princeton Mellon Initiative
Manage program budget, track expenses, and provide financial reports to the Director
Confirm associated faculty annually; manage invitations to new associate faculty
Maintain and update the Princeton Urban Studies website and listserv
Correspond with inquiries regarding the Urban Studies Program including elective exception requests
Hire and supervise student workers

Career Advisor Responsibilities

Manage and collaborate with other campus units to track undergraduate and graduate program students' job placement and employment data
Manage and collaborate with other campus units to offer job fairs for undergraduate and graduate architecture students
Manage the SoA Summer Workstudy Program, placing graduate students with faculty for summer research and practice positions

Qualifications:

Qualifications

Bachelors degree and 57 years' experience
Exceptional analytical, problemsolving, and decisionmaking skills; attention to detail and the ability to think and execute strategically
Excellent written and oral co