Supervisory Accountant - Cambridge, United States - Smithsonian Astrophysical Observatory

Smithsonian Astrophysical Observatory
Smithsonian Astrophysical Observatory
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Cambridge, United States

1 week ago

Mark Lane

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Mark Lane

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Description

Description:





OPENING DATE:
May 20, 2024




CLOSING DATE:
June 16, 2024

SERIES/


GRADE:
510-14




TYPE OF POSITION:
Trust Indefinite (Non-Federal)




DIVISION:
Business Operations Services




LOCATION:
Cambridge, MA

What are Trust Fund Positions?
Trust Fund positions are unique to the Smithsonian.

They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts.

Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status.

The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side.

Trust employees have their own benefit program and may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Childcare), Flexible Spending Account (Health & Dependent Care).


Conditions of Employment

  • Successful completion of a preand postemployment background investigation, as required.
  • May be required to serve a oneyear probationary period.
  • Direct Deposit/Elect Funds Transfer required for salary payment.
  • Required to file a Confidential Statement of Employment form, Sl1085.

OVERVIEW:


_ INTRODUCTION_
The Smithsonian Astrophysical Observatory (SAO) is at the forefront, internationally, of the scientific exploration of the universe. SAO combines its resources with those of the Harvard College Observatory to form the Harvard-Smithsonian Center for Astrophysics (CfA). The CfA is the best-known astrophysics center in the world.

Its programs range from ground-based astronomy and astrophysics research to space-based research, the engineering and development of major scientific instrumentation for space launch and use in large ground-based facilities, and research designed to improve science education.

The research objectives of SAO are carried out primarily with the support of Government and Smithsonian Institution funds, with additional philanthropic support.

Government funds are in the form of Federal appropriations or the form of contracts and grants from other agencies.

In contrast, Institution funds are available to SAO through grants from the Institution's Restricted Funds, Special Purpose Funds, Bureau Activities, Business Activities, and non-Federal contracts and grants.


_SUMMARY_

The position leads and coordinates all administrative operations, finance and reporting, and the implementation of strategy and priorities to support the overall day-to-day business operations.

This includes oversight of SAO travel program, procurement card program, accounts payable, payroll services, cost transfers, and the HCO/SAO rebill process.


MAJOR DUTIES:


Accounting Services:


Responsible for overseeing the management of accounts, ledgers, and reporting systems, ensuring compliance with generally accepted accounting principles (GAAP), standards, and regulatory requirements.

Oversees the preparation of monthly, quarterly, and annual budget reports, budget forecasts, and financial analyses. Manages monthly and fiscal year-end closing processes.


Payroll group:

Ensures integrity and accuracy of HR/Payroll data through entry, audit, and validation.

**Fellowship (pre
- and post-doctoral) and Intern Management**Oversee payments for postdoctoral fellows, interns, and other non-employees. Responsible for the execution, administration, and closeout of Chandra X-Ray Center [CXC] scientific observing and Einstein postdoctoral fellowship subgrants on behalf of NASA.


HCO / SAO Rebill
Supports the relationship with the Harvard College Observatory. Seeks and implements new structures, as needed, to ensure the smooth operation of the entire Harvard-Smithsonian Center for Astrophysics.


Financial Management

Participate in the establishment of procedures for reviewing accounting data to provide adequate warning to the CFO and the Director of Trust Funds, OPMB, that an over-obligation or over-expenditure of funds is possible if timely corrective action is not taken.


QUALIFICATION REQUIREMENTS:


Basic Requirements:


  • A

_
Degree:

accounting; or a degree in a related field such as business administration, finance, or public administration that included or was supplemented by 24 semester hours in accounting.

The 24 hours may include up to 6 hours of credit in business law. (The term "accounting" means "accounting and/or auditing" in this standard. Similarly, "accountant" should be interpreted, generally, as "accountant and/or auditor.")
- or_

B.


Combination of education and experience:

at least 4 years of experience in accounting, or an equivalent combination of accounting experience, college-level e
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