Design Studio Coordinator - Tucson, United States - Mattamy Homes

Mattamy Homes

Verified Company

Tucson, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

**Title: **Design Studio Coordinator

Location:

Tucson, AZ

Employment Type:

Full-Time / Permanent / Onsite

Who we are**Mattamy Homes is the largest privately owned homebuilder in North America, with 40-plus years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 11 markets - Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa, and Tucson.

What you'll do

The Design Studio Coordinator is responsible for the administrative support for Design Studio staff including, but not limited to, generating reports, ordering product, invoice processing, processing buyers files, and ensuring a smooth flow of paperwork to the field
The Coordinator will also assist Design Studio staff and buyers in scheduling appointments and provide information to new and prospective buyers.
Greet homebuyers, notify Design Staff of appointment or visitor arrival
Contact buyers to schedule all Design Studio appointments
Keep buyer contact log and input Design appointment dates into JDE
Provide support to

Design Team:
filing, typing memos and correspondence

Copy, collate and/or file documents
Assist in verifying Design Studio Coordinator's paperwork
Assists Design Staff in data entry of buyer selections
Process files and generates paperwork for the field
Assist in creating Design diagrams and presentations, (Power Point and or AutoCAD experience a plus)
Assist Design team with maintaining appearance of Design Studio showroom
Assist in

Preview Nights:
Greeting buyers, help maintain preview night brochures, buyer check in sheet and price lists, etc.

Resolve issues with homebuyers, either inperson or on the telephone
Review, distribute and/or act upon incoming departmental mail
Act as liaison between field personnel and Design studio by answering questions from builders, sales consultants, and vendors promptly
Participate in staff meetings type meeting notes, set up and maintains buyers' files and assist in keeping product reference information current
Help keep Design showroom clean and stocked with beverages, snacks and office supplies
May be called upon to conduct a design appointment

What you bring

Minimum of two (2) years Customer Service experience
Minimum of two (2) years of general office experience
Intermediate level of computer skills and system knowledge; ability to input and manipulate data in Microsoft Office Suite
Proficient in Excel
Experience with Power Point and/or AutoCAD or similar programs preferred.
Proficiency in Math; Accounting experience preferred for Senior Administrator position
General office experience preferred
Outstanding Interpersonal and Customer Service skills, and a high degree of professionalism
Strong written/verbal communication skills to include a clear and professional phone voice.
Ability to communicate effectively with confidence and professionalism
Frequent contact with new homebuyers, subcontractors, vendors and employees at all levels of the organization
Team player; with demonstrated ability to work within crossfunctional teams, in a support role
Accurate; with keen attention to detail in every aspect of the job
Selfdirected; takes initiative, proactively addresses problems; can work independently with mínimal oversight
Highly organized with the ability to prioritize projects and meet deadlines, with multiple interruptions

Bonus points

Bachelor's degree preferred, not required

Be yourself. We want it that way.

At Mattamy Homes, we're passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work.

Diversity and inclusion are important aspects of the work we do to support our homebuyers, colleagues and communities.

Our competitive compensation and full-time employee benefits package includes:

3 weeks of company paid vacation + 1 week of company paid time off + 1 week of sick time
Health, Dental and Vision Insurance
Life Insurance and Short/Long Term Disability
Flex Spending, 401K with Company Matching and Tuition Reimbursement
Entertainment Discounts, Employee Home Ownership Program and Companywide Volunteer Program

Mattamy's mission
To provide the best homeowner experience

Mattamy's core values