Construction Project Coordinator - Chicago, United States - Weis Builders Inc.

Weis Builders Inc.

Verified Company

Chicago, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Our Project Coordinator plays a vital role in the success of the project with effective collaboration and support of the entire project team.

What you'll do

Develop lasting relationships with clients, architects, vendors to understand future planning as well as support Weis Builders continuous growth.
Draft and distribute meeting minutes for a wide variety of meetings, including Project Kick-Off meetings, OAC (Owner/Architect/Contractor), PRM (Project Team), Job Progress meetings, Closeout meetings, and Post Mortem meetings
Request, receive, and review subcontractor insurance certificates and confirm insurance is compliant
Coordinate with Accounts Payable for proper invoice routing and payment
Participate in Project Kick-Off Meetings and other meetings as needed.
Work with Accountant to ensure payments.
Collect all required project documentation from subcontractors including tiered subcontractor and supplier information, returned contract documents, warranties, and closeout documents
Assemble subcontract documents from Project Manager, issue subcontracts, and follow up until subcontract is returned
Process vendor change orders from Project Manager
Create and maintain closeout logs until all documents are received for submittal to the owner.
Assist in the planning and execution of group events
Be responsible for office supplies: inventory, order, and keep organized
Manage communication with office landlord and office third party vendors
Assist in onboarding of new Associates
Use two forms of communication (written and verbal) when necessary
Take initiative to solve problems and bring ideas and solutions to the team
Manage the handling of incoming and outgoing physical mail, as well as thirdparty delivery service packages
Answer phone calls made to the office and route them to the appropriate associates
Setup and maintain project files in an organized manner

What you'll bring

Willingness to ask questions and learn new skills
A positive attitude
Ability to quickly develop rapport with others and be effective in a collaborative environment
Strong work ethic and time management
Flexibility to adapt when priorities change
2 years relevant experience in construction
Good technology skills and comfortable with learning new systems and processes
Experience with certified payroll (preferred but not required)
Experience with Textura, Procore, CMiC (preferred but not required)
Professional composure, integrity