Administrative Services Assistant Manager - San Jose, United States - Momentum for Health

Momentum for Health

Verified Company

San Jose, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Work schedule is Monday - Friday 8.30am-5pm

Pay range is $ 68,000/year to $ 70,000/year depending on the years of experience.
We offer a competitive package of employee benefits for 30 to 40-hour week positions.

You will receive a defined contribution amount of up to
$13,787.80 per year (prorated for part-time employees working less than 40 hours per week) to purchase the benefits of your choice on a cafeteria plan basis.

Any amount of this defined contribution not used towards your benefits will be paid to you as taxable earnings.
We offer a retirement plan with a generous employer match starting at 4% after one year of employment.

Our paid time off is also more generous than many employers with vacation time accruing up to 25 days per year, 6 days of sick time per year and
12 paid holidays.

The benefits offered in our cafeteria plan are as follows:

Medical benefits -Kaiser-ranging from $0 Deductible Plan with $15 Copay to $,3200 Deductible Plan with Health Savings Account. Sutter Health plans are also available from $0 Deductible Plan to $2,500 Deductible Plan.

-
Dental benefits

Guardian: 1 dental HMO and 2 PPOs

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Vision benefits - 2 options from Guardian

VSP:
a standard vision plan and an
enhanced vision plan

Under general direction of the Administrative Services Manager, provides leadership, supervision, assignment of and training to administrative staff in a manner which ensures the delivery of high quality administrative support.

Develops and implements systems and procedures; prepares and analyzes reports; troubleshoots problems; and performs administrative tasks as needed. Establishes and maintains effective communication with employees and clients.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Supervise the implementation of database administration projects and activities.
Provide direct supervision of fulltime Float Admins and Per Diem Admins. Assist the Administrative Services Manager with hiring, performance evaluations and disciplinary actions for administrative staff.
Evaluate delivery of support services and create systems for improved efficiency.
Coordinate quality improvement activities as they relate to the tasks of administrative services, including but not limited to, analysis of data integrity and reports.
Monitor and support staff compliance with established work flow processes, data integrity and other documentation, performance and accreditation requirements.
Manage and train administrative staff to collect, and review data for accuracy.
Provide professional development mentoring for administrative staff, as well as orientation or training as required.
Assist with special projects.
Participate in community, agency and team meetings, as requested.

KNOWLEDGE, SKILL, AND ABILITIES REQUIRED:
(E = Essential; D = Desired)

Have high school diploma and at least four years of progressively responsible and complex administration experience, including supervisory experience. (E) Graduation from an accredited business school/college, or equivalent. (D)
Have experience using computer software such as Word, Excel and other formats. (E)
Demonstrated experience using Outlook as a communication and scheduling tool. (E)
Demonstrated experience providing training on Avatar and other Agency software programs. (E)
Demonstrated experience running viable reports using feedback from staff, managers and Executive Team. (E)
Have knowledge of Santa Clara County Mental Health System. (D)
Have excellent communication skills (E)
Demonstrated experience organizing and prioritize multiple assignments. (E)
Demonstrated experience work both independently and in a group setting. (E)
Demonstrated ability to respect confidentiality and work effectively with persons differing in value systems, ethnicity, cultural backgrounds, language capabilities and disabilities. (E)
Ability to meet and receive a criminal record clearance as required by Title XXII, other licensing regulations and Momentum practices. (E)
Have a valid California drivers license, current automobile insurance and a good driving record, as documented by a DMV report. (E)
Physical requirements needed to perform the essential functions of this job, with or without accommodation: Hearing and talking on telephone and in person; standing, walking, sitting, pinching and finger flexion are required constantly (over 2/3 of the workday); (E) Lifting, carrying, pushing, pulling, bending, stooping, crouching, kneeling and twisting are required occasionally (under 1/3 of the workday); (E) Balancing, climbing and crawling are generally not required.