Front Desk Admin - Elkridge - Tidewater Inc

    Tidewater Inc
    Tidewater Inc Elkridge

    1 hour ago

    Description
    About Tidewater:
    Tidewater, Inc. is a full-service environmental, construction, and facilities firm serving Federal, State, and commercial clients across the United States and abroad. Our success is built on collaboration, quality, and integrity - and we're looking for an organized, proactive team player to join our San Diego office.
    Position Overview:
    The Front Desk Admin will provide essential administrative support to both the Corporate office and divisional teams. This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their responsibilities, and can manage both office coordination and light departmental support. Key duties include overseeing day-to-day administrative functions, assisting team initiatives, maintaining accurate documentation, and ensuring efficient office operations across multiple divisions.
    Key Responsibilities:
    General & Corporate Support:
    • Answer and direct phone calls and greet office visitors in a professional manner.
    • Manage incoming and outgoing mail, FedEx/UPS shipments, and supply orders.
    • Draft, edit, and process correspondence, reports, and internal documentation.
    • Maintain organized digital and physical filing systems.
    • Track and reconcile office-related expenses and vendor invoices.
    • Support company communications, meetings, and scheduling as needed.
    • Ensure office equipment and supplies are maintained and functioning properly.
    Construction Support:
    • Assist Project Managers and Field Superintendents with document control, data entry, and submittal tracking.
    • Help prepare RFIs, purchase orders, and subcontractor correspondence.
    • Maintain project binders, logs, and shared drive organization.
    • Track timesheets, safety certifications, and field employee documentation.
    • Assist with onboarding paperwork for new project staff.
    • Coordinate deliveries, equipment rentals, and jobsite supply orders when needed.
    Qualifications:
    • 2+ years of experience in an administrative, office coordinator, or project assistant role (construction experience preferred).
    • Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with ADP Workforce Now or SharePoint a plus.
    • Excellent communication, organization, and time-management skills.
    • Ability to multitask and adapt between corporate and field-related priorities.
    • Professional demeanor and commitment to confidentiality.
    • High school diploma or equivalent required; associate degree preferred.

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